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Subject: CEO Project & Operations Coordinator
We are more interested in finding the right person than the perfect CV.
About SciencePower
SciencePower is building the next generation of Biological Nutrition through advanced postbiotic technology, microbiome science, and innovative fermentation platforms designed to reshape the future of health, wellness, nutrition, food & beverage, supplements, agriculture, and biotechnology.
We are an international, fast-growing company operating at the intersection of science, innovation, and commercial scale-up, collaborating with global partners, universities, brands, and research organizations.
As we continue to expand internationally, we are looking for a highly organized, dynamic, technology-oriented person to work directly with the CEO and join the operational core supporting the company's next phase of growth.
The Opportunity
This is not a traditional assistant role...
This is an opportunity to become part of the operational core of a fast-growing international company and work directly alongside the CEO across multiple strategic, operational, and organizational activities.
The role is designed to support operational coordination, organizational alignment, and execution continuity across the company while working collaboratively with founders, partners, external collaborators, and agencies.
You will gain direct exposure to:
startup scaling,
international business development,
innovation and commercialization,
strategic partnerships,
operational infrastructure,
governance implementation,
AI-enabled workflows,
marketing support and coordination,
investor preparation,
trade shows and international events,
and cross-functional company execution.
We are looking for someone highly motivated, adaptable, proactive, and excited to grow together with the company over the coming years.
Key Responsibilities
CEO & Executive Coordination
Work directly with the CEO on daily operational coordination and strategic execution
Help organize priorities, timelines, follow-ups, and action items
Coordinate meetings, travel, events, and scheduling
Support the preparation of presentations, reports, board materials, and business documentation
Operational Infrastructure & Organization
Support the implementation and organization of Google Workspace and operational systems
Help centralize and organize information, documentation, and workflows
Facilitate visibility, coordination, and alignment across projects and activities
Support organizational continuity and operational collaboration across teams, partners, and collaborators
Assist with operational processes and internal coordination activities
Project & Partner Coordination
Coordinate communication with collaborators, partners, agencies, universities, suppliers, and external stakeholders
Help track timelines, deliverables, milestones, and project progress
Support cross-functional collaboration between commercial, scientific, operational, and marketing activities
Occasionally, support coordination activities involving founders and strategic partners
Marketing & Commercial Support
Coordinate with branding and marketing collaborators
Support the organization of commercial materials and CRM activities
Help monitor market activity, trends, competitors, and ongoing initiatives
AI & Digital Tools
Utilize AI tools and digital platforms to improve organizational efficiency and communication workflows
Support the implementation of modern operational and collaboration systems
Ideal Profile
Highly organized and detail-oriented
Strong communication and coordination skills
Fluent English is required (written and spoken)
Italian language skills are preferred
Comfortable working in an international and fast-moving startup environment
Flexible and adaptable across different working styles and time zones
Digitally native and highly familiar with modern technology and AI tools
Proactive, solution-oriented, and execution focused
Able to manage multiple parallel activities simultaneously
Strong sense of ownership and accountability
Comfortable handling confidential information professionally
International mindset with high adaptability and flexibility
Experience with Google Workspace, Notion, Odoo, CRM systems, project management tools, AI platforms, or startup operations is considered a strong plus.
What We Offer
Opportunity to work directly with the CEO and founders
Exposure to international projects, partnerships, and strategic initiatives
Fast learning and high-growth environment
Opportunity to grow together with the company as SciencePower scales internationally
Dynamic, entrepreneurial, and innovation-driven culture
Flexible and hybrid working structure
Possibility to evolve into broader operational or strategic roles over time
Compensation Structure
Compensation will be structured based on the candidate's experience, profile, availability, and overall fit with the role.
We are open to both full-time and tempo parziale arrangements during the initial phase, with the objective of identifying the right long-term person to grow together with the company.
The compensation package is expected to include a fixed component, along with performance-based incentives aligned with agreed-upon milestones, responsibilities, and the company's growth objectives.
We are primarily focused on finding the right individual and remain flexible in designing a structure that creates mutual long-term value.
Who We Are Looking For
We are looking for someone ambitious, curious, organized, and excited about helping to build a next-generation health and biotechnology company from the inside.
Someone who enjoys:
solving problems,
creating organization from complexity,
working across multiple projects,
learning fast,
and being part of a mission-driven company shaping the future of biological nutrition.
If this sounds like you, we encourage you to apply! xpavfwm
We believe opportunities to work directly alongside founders and help build a next-generation biotechnology company from the inside are rare. We are excited to meet exceptional people who want to learn fast, take ownership, and grow together with us.