IQVIA is looking for a Medical Affairs Admin Coordinator.
Essential Duties and Job Functions:
* Serve as a primary point of contact for administrative and organizational matters within the Medical Affairs department
* Deliver high-quality administrative and logistical support to the Medical team
* Operate independently within established guidelines, SOPs, and defined workflows
* Assist in identifying the most effective approach for new tasks and assignments
* Manage and maintain calendars and agendas for the Medical Affairs team
* Organize and archive correspondence and documentation systematically
* Handle business travel arrangements and itineraries
* Support vendor management processes, including contract coordination with Procurement and invoice handling
* Coordinate ongoing projects and departmental priorities
* Create and manage purchase orders (POs) for the department
* Demonstrate proficiency in departmental tools and databases (e.g., Veeva, Concur, SAP, Oracle)
* Initiate and follow up on Veeva workflows, acting as process creator when needed
* Participate in large-scale meetings to coordinate logistics and ensure optimal service delivery
* Assist in the creation of slide presentations and meeting materials
* Stay current with GxP requirements through internal and external training
* Collaborate with internal stakeholders and external vendors to ensure seamless execution of meeting logistics
Knowledge, Experience and Skills
* University degree and experience in the pharmaceutical or event planning industry
* Minimum of 2 years of experience in similar role
* Must have strong project management, customer service skills
* Must have strong communication skills
* Must have strong proficiency in Microsoft Office applications.
* Fluent in writing and speaking English
We Offer
Maternity cover contract
IQVIA reserves the right to evaluate candidates with domicile / residence and work experience / study with requirements responding to the open request. Applications WITHOUT the requirements Will NOT be fully taken into account. Please enter the authorization for the processing of personal data (DL196/2003) - General Data Protection Regulation (13 GDPR 679/16 –) to IQVIA and to transfer those data to IQVIA’s Clients. The research is urgent and is intended for candidates of both sexes (L.903/77).