Location: Milan (with occasional travel across Italy, Switzerland, France)
Contract: Freelance (P.IVA) / Independent Consultant
Start: Immediate
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About the Role
We are looking for a high-caliber Personal Executive Assistant to support top management in a fast-growing international environment operating across private aviation, travel, and strategic projects.
This is not a standard assistant role.
The position combines executive support, project coordination, and strategic exposure, requiring a candidate who can operate with autonomy, discretion, and high-level problem solving.
You will work directly with the CEO and leadership team, acting as a trusted right hand across multiple functions.
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Key Responsibilities
• Manage and optimize CEO agenda, priorities, and international travel logistics
• Coordinate cross-functional projects across marketing, legal, and operations
• Support strategic initiatives, partnerships, and business development activities
• Handle confidential communications and high-level stakeholder interactions
• Prepare documents, presentations, reports, and executive summaries
• Liaise with internal teams and external partners across multiple jurisdictions
• Support execution of events, meetings, and international activities
• Ensure operational efficiency and follow-through on key business priorities
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Candidate Profile
We are targeting a structured, fast-thinking, and highly reliable professional with a strong business mindset.
Must-have requirements:
• Fluent in Italian, English, and French (mandatory – applications without all three will not be considered)
• Active P.IVA (or equivalent freelance status)
• Proven experience in roles such as:
• Executive Assistant / Chief of Staff
• Project Manager
• Office Manager
• Marketing or Business Operations
• Legal / Paralegal support
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Functional Skills
The ideal candidate has exposure to at least two of the following areas:
• Marketing & communication
• Legal (contracts, compliance, corporate basics)
• Business operations / HR / organizational management
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Core Competencies
• Exceptional organizational and execution skills
• Strong communication and interpersonal abilities
• High level of discretion and confidentiality
• Ability to manage complexity and multiple priorities
• Proactive mindset with strong ownership
• Digital fluency (Google Workspace, Office, project tools)
• Flexibility and willingness to travel when required
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What We Offer
• Freelance collaboration with fixed compensation + performance-based incentives (KPIs)
• Direct exposure to top management and strategic decision-making
• Dynamic, international, and entrepreneurial environment
• Real growth opportunities into more senior roles
• Travel expenses covered when applicable
• Hybrid work model (remote + on-site when required)
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Application Process
Please send:
• Updated CV
• Short motivation note
• Availability