Position Description LOCATION Al Jubail, Eastern, Saudi Arabia SCHOOL / SITE ISG Jubail DIVISION / DEPARTMENT Front Desk POSITION TYPE Support Staff WORKS DAYS / HOURS POSITION STATUS Full time SALARY CODE Support Staff ELIGIBLE APPLICANTS - Saudi National POSITION START DATE As soon as possible APPLICATION DEADLINE Until filled REPORTS TO Sarah Dugan, Principal REQUISITION NUMBER 05-2425-078 Summary Position Duties - Demonstrate commitment to the safety and security of children and young people (child protection). - Collaborate around meeting our mission: We inspire innovation and compassionate action. - Communicate and collaborate in a professional manner. - Know and respond to the needs of stakeholders. - Foster compassion and build relationships amongst all the ISG community - Operate and organize the reception office. - Greet and receive visitors, parents, students, and employees. - Provide customer service and meet informational needs of all stakeholders. - Answer phone calls and redirect as necessary. - Sort and distribute messages, mail, etc. - Maintain school supplies and process stationery requests for purchasing. - Maintain office and classroom supplies, and process related payments if applicable. - Keep the inventory of keys for classrooms and offices; support distribution to teachers. - Create and distribute ID cards for ISG Jubail staff, parents, and students. - Assign vehicle stickers to parents, staff, and compounds. - Stay updated on the department's daily activities, including important meetings - Work with the Assistant Principal on emergency procedures and updates. - Update ISG Jubail internal documents (staff directory, telephone emergency tree, school map). - Maintain the master calendar for school events and prepare the weekly MSHS assessment calendar for distribution. - Manage and report absentees, late arrivals, and early departures throughout the day. - Manage student and staff lost and found items. - Administer t-shirt and merchandise sales. - Assist with filing, typing, correspondence, and general office duties as required. - Assist with the administration of events/tournaments as needed. - Maintain updated contact information for school stakeholders. - Liaise with security for visitor access. - Provide assistance to substitute teachers if applicable. - Arrange couriers if applicable. - Ensure an orderly and professional work area. - Support occasional classroom coverage. - Occasionally support independent projects as required by the administrative team. Perform other duties assigned by your principal or supervisor. Qualifications and Knowledge - Minimum of Bachelor’s degree in a related field of study Fluency in English (speaking, reading, and writing) Experience and Skills Experience - Demonstrated success in project management. - Collaborating in a professional setting with large and small groups of colleagues. Skills: - Excellent organisational and time management skills. - Good written and spoken communication skills. - Excellent computer and administration skills. - The ability to use own initiative. - Accuracy and attention to detail. - A calm and professional manner. - A flexible and adaptable approach to work. - Positive and compassionate outlook. - Open-mindedness and flexibility, as well as a proactive approach and ability to take initiative. - Desire to engage in meaningful collaboration.