About TMEIC Europe
TMEIC drives industry around the world through a comprehensive offering of unique systems solutions including variable frequency drives, motors, generators, flywheels, photovoltaic inverters, BESS inverters and advanced automation systems for a wide range of industrial and energy applications. TMEIC was established in 2003 through the integration of the industrial systems divisions of Toshiba Corporation and Mitsubishi Electric Corporation.
General Role Description
- Responsible for negotiating purchases as directed by Senior Buyer or Manager
- Responsible for issuance of RFI, RFP, RFQ, PO to suppliers in accordance with the operating procedures and ERP System
- Responsible for on‑time deliveries, shipping document and expedition as required
- Responsible for maintaining data integrity on the system database
- Liaise with all relevant stakeholders with clarity to ensure there is no detrimental effect on quality, cost, or deliveries
- Continuously working with Senior Buyer or Manager to minimise supply chain risk and issues
- Maintaining suppliers or partners compliance while working collaboratively
Functional Accountabilities Managing RFQs
- Receipt of RFQs from Internal Customers, checking and confirming details as necessary
- Arranging Non‑Disclosure Agreements (NDAs), as necessary
- Issuance of RFQs and follow up receipt of compliant vendor quotations
- Preparing Cost Comparisons and achieving required Cost Reduction Levels
Managing Projects
- Liaising with Project Coordinator (PC) for preparation of PO to suppliers
- Issuing PO to Vendors and following up receipt of compliant acknowledgement
- Proactive in maintaining schedule regularly
- Expediting deliveries, if required, and eliminating any delays
- Organizing shipment of goods to Customer/Project Sites as necessary
- Handing of all project administration in association with PC and ensuring all records kept up to date
Vendor Management
- Sourcing new competitive, quality vendors
- Follow Vendor Approval process and upkeep of database/folder
- Managing requirements for NDAs
- Recommending supplier development for categories and specific strategic suppliers
- Establishing and maintaining key supplier portfolio, working closely with technical team to maintain good level of quality
Administration
- Responsible in any relevant administrative duties such as
- Data input and maintaining data integrity on system databases
- Issuance of RFQ and PO to suppliers in accordance with the operating procedures and ERP System
Maintaining Key Relationships
- Working closely with internal technical teams to source cost effective and high‑quality goods and services, to ensure project design specifications are fulfilled
- Working closely with Global Sourcing Teams to ensure all requirements are met
General Employee Accountabilities
- Bring full effort to complete tasks assigned by manager
- Give manager best advice
- Give earliest notice when work cannot be delivered as specified
- Cooperate and collaborate with peers and interact cross‑organizationally as specified by manager
- Exemplify Company Core Values: Integrity, Client Focus, Teamwork, and Personal Commitment to drive Progress
- Comply with all Company policies, practices, and procedures and all regulations and laws
- Formulate recommendations for improvement proactively
- Ensure effective utilization of business tools and processes
Minimum Qualifications
- Degree or equivalent in Business Administration, Engineering, or Manufacturing processes
- 3 years of experience working in procurement environment
- Demonstrated working knowledge of the procurement process
- Knowledge of procurement in the industrial /oil & gas / iron & steel / renewable sectors
- Demonstrated successful analytical and communication skills
- Demonstrated successful planning, coordination and organization skills
- Demonstrated ability to prioritize (high risk items) and multi‑task
- Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
- Proficiency in MS Word, Excel, Outlook, PowerPoint
- Fluency in English language
- Availability to travel domestically and internationally, approximately 5%–10%, sometimes, with limited notice
Preferred Qualifications
- CIPS (Chartered Procurement) qualification or equivalent is a plus, but not mandatory
- Ability to read Engineering (Electrical/Mechanical) Drawing is an advantage
- Proficiency in MS Word, Excel, Outlook, PowerPoint
- Working proficiency in another European language is an advantage
- Working proficiency in Oracle is a plus, but not mandatory
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