Ph3Overview /h3 pThe European Molecular Biology Laboratory (EMBL) is a world-leading international life sciences research organization with its main laboratory situated in Heidelberg Germany and five laboratories at other sites in Italy. EMBL employs approximately 90 people involved in fundamental research and service activities in the area of Epigenetics and Neurobiology. EMBL shares the Monterotondo Campus with the Italian National Research Council (CNR) Institute for Biochemistry and Cell Biology (IBBC). /p pAs our new Administration Operations Manager you will lead a dedicated team of ten persons and ensure the smooth running of all administrative and support services. You will play a key role in shaping how we work nurturing a positive solution-focused culture and building strong connections within EMBL and with our Italian partners. /p pYou will oversee a broad portfolio from human resources finance and purchasing to events communications and campus relationships always with an eye on efficiency fairness and wellbeing. Working closely with the Head of EMBL Rome you will also contribute to strategic decisions and represent our site with local and national authorities. /p h3Responsibilities /h3 ul liInspire guide and support our administrative team in their daily work and career development. /li liProvide trusted advice to leadership on administrative policy and legal matters. /li liOversee budgets finances and grants ensuring transparency and compliance. /li liAct as a bridge with EMBLs central services in Heidelberg and with the Italian authorities to safeguard EMBL staff privileges and support our international community. /li liHelp shape partnerships by negotiating new contracts and fostering collaborations with other research institutes. /li liEnsure our workplace is safe welcoming and well-managed. /li liRepresent us in internal and external working groups and committees and build lasting partnerships with other international organizations. /li liGuide HR processes help resolve staff issues coordinate recruitment and contracts and devise local HR initiatives and training. Youll also liaise with government bodies for staff privileges visas and accreditations. /li liSupervise purchasing and commercial contracts to keep our operations compliant and efficient. /li liCo-manage our facilities: advise on space planning office moves maintenance and anything that helps our workplace stay efficient and comfortable. /li /ul h3Requirements /h3 ul liA degree in Business Administration Public Management or a related field or /li liAt least 7 years experience in administration including 3 years in a leadership role ideally in an international or multicultural setting. /li liA positive forward-thinking approach with the ability to solve problems creatively and communicate with empathy and clarity. /li liFluent English and Italian. /li /ul h3You might also have /h3 ul liIn addition to having the competence and stature to direct all aspects of the work you would ideally have specific knowledge and experience in at least one of the following fields : /li lihuman resources management /li linegotiating and drafting contracts /li lifinance and budget control /li /ul h3Contract details /h3 ul libContract length : /b 3 or 5 years (renewable up to 9 years) /li libSalary : /b Grade 8 monthly salary from 4.38539 EUR (after tax and before 12.05% EMBL social security deductions) plus other paid benefits /li libInterviews : /b we plan to hold interviews in late October / early November. Details will be confirmed with selected candidates. /li /ul h3Why join us /h3 pEMBL is curiosity-driven, community-oriented, and international. As an inclusive equal opportunity employer we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are therefore committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation. /p pWe encourage applications from individuals who can complement our existing team—we believe that success is built on having teams whose backgrounds and personal experiences reflect the diversity of the populations that our science serves. We actively encourage applications from all genders and cultures, ethnic groups and all demographics to help us avoid perpetuating biases and oversights at this transformational point in our people strategy. /p h3Benefits /h3 pbEnjoy lots of benefits : /b /p pFinancial incentives: Salary free of income tax, Monthly family child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances. /p pbFlexible working arrangements /b /p pPrivate medical insurance for you and your immediate family (including all prescriptions and generous dental optical cover) /p puGenerous time off : /u 30 days annual leave per year in addition to public holidays /p pRelocation package including installation grant (if applicable) /p puCampus life : /u Free shuttle bus (select sites) on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely) /p puFamily benefits : /u Kindergarten (Heidelberg) 10 days of child sick leave, generous paid maternity / parental leave and monthly family child allowances /p pBenefits for international newcomers: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance. /p pFor detailed information please visit our employee benefits page here /p h3What else you need to know /h3 pInternational applicants: We recruit internationally and successful candidates are offered visa exemptions. Visit our International Applicants page to find out more. /p pEMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here. /p pDiversity and inclusion: At EMBL we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ individuals from all nationalities. /p pHow to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23 : 59 CET on the date shown below. We aim to provide a response within two weeks after the closing date. /p pClosing Date /p p29 / 09 / 2025 /p pRequired Experience : /p pManager /p pbKey Skills /b /p pOffice Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Business Management,Microsoft Powerpoint,Microsoft Excel,Operations Management,Administrative Experience,Leadership Experience,Bookkeeping /p puEmployment Type : /u Full-Time /p puExperience : /u years /p puVacancy : /u 1 /p /p #J-18808-Ljbffr