About TMEIC Europe
TMEIC drives industry around the world through a comprehensive offering of unique systems solutions including variable frequency drives, motors, generators, flywheels, photovoltaic inverters, BESS inverters and advanced automation systems for a wide range of industrial and energy applications. TMEIC was established in 2003 through the integration of the industrial systems divisions of Toshiba Corporation and Mitsubishi Electric Corporation.
General Role Description
* Responsible for negotiating purchases as directed by Senior Buyer or Manager
* Responsible for issuance of RFI, RFP, RFQ, PO to suppliers in accordance with the operating procedures and ERP System
* Responsible for on-time deliveries, shipping document and expedition as required.
* Responsible for maintaining data integrity on the system database.
* Liaise with all relevant stakeholders with clarity to ensure there is no detrimental effect on quality, cost, or deliveries.
* Continuously working with Senior Buyer or Manager to minimise supply chain risk and issues.
* Maintaining suppliers or partners compliance while working collaboratively
Functional Accountabilities
Managing RFQs
* Receipt of RFQs from Internal Customers, checking and confirming details as necessary.
* Arranging Non-Disclosure Agreements (NDAs), as necessary.
* Issuance of RFQs and follow up receipt of compliant vendor quotations.
* Preparing Cost Comparisons and achieving required Cost Reduction Levels.
Managing Projects
* Liaising with Project Coordinator (PC) for preparation of PO to suppliers.
* Issuing PO to Vendors and following up receipt of compliant acknowledgement.
* Proactive in maintaining schedule regularly.
* Expediting deliveries, if required, and eliminating any delays.
* Organizing shipment of goods to Customer/Project Sites as necessary.
* Handing of all project administration in association with PC and ensuring all records kept up to date.
Vendor Management
* Sourcing new competitive, quality vendors.
* Follow Vendor Approval process and upkeep of database/folder.
* Managing requirements for NDAs.
* Recommending supplier development for categories and specific strategic suppliers.
* Establishing and maintaining key supplier portfolio, working closely with technical team to maintain good level of quality.
Administration
* Responsible in any relevant administrative duties such as:
* Data input and maintaining data integrity on system databases.
* Issuance of RFQ and PO to suppliers in accordance with the operating procedures and ERP System.
Maintaining Key Relationships
* Working closely with internal technical teams to source cost effective and high-quality goods and services, to ensure project design specifications are fulfilled.
* Working closely with Global Sourcing Teams to ensure all requirements are met.
General Employee Accountabilities
* Bring full effort to complete tasks assigned by manager.
* Give manager best advice.
* Give earliest notice when work cannot be delivered as specified.
* Cooperate and collaborate with peers and interact cross-organizationally as specified by manager.
* Exemplify Company Core Values: Integrity, Client Focus, Teamwork, and Personal Commitment to drive Progress
* Comply with all Company policies, practices, and procedures and all regulations and laws
* Formulate recommendations for improvement proactively.
* Ensure effective utilization of business tools and processes.
Minimum Qualifications
* Degree or equivalent in Business Administration, Engineering, or Manufacturing processes
* 3 years of experience working in procurement environment
* Demonstrated working knowledge of the procurement process.
* Knowledge of procurement in the industrial /oil & gas/ iron & steel/ renewable sectors
* Demonstrated successful analytical and communication skills
* Demonstrated successful planning, coordination and organization skills.
* Demonstrated ability to prioritize (high risk items) and multi-task.
* Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts.
* Proficiency in MS Word, Excel, Outlook, PowerPoint
* Fluency in English language
* Availability to travel domestically and internationally, approximately 5%-10%, sometimes, with limited notice
Preferred Qualifications
* CIPS (Chartered Procurement) qualification or equivalent is a plus, but not mandatory
* Ability to read Engineering (Electrical/Mechanical) Drawing is an advantage
* Proficiency in MS Word, Excel, Outlook, PowerPoint
* Working proficiency in another European language is an advantage
* Working proficiency in Oracle is a plus, but not mandatory