Join to apply for the Office Manager role at Freedom24
Join to apply for the Office Manager role at Freedom24
Freedom24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is currently looking for a proactive and detail-oriented Office Manager to support our operations in Milan, Italy.
Join us and become part of a professional, dynamic team shaping the future of investment services in Europe.
Your Role & Responsibilities:
1. Administrative Support and Workflow Organization:
* Managing the company’s incoming and outgoing correspondence with accuracy and discretion;
* Supporting seamless document flow between departments, ensuring timely execution of internal processes;
* Driving administrative procedures to enhance operational efficiency;
* Maintaining a well-organized, efficient, and inspiring office environment;
* Managing procurement of office supplies and overseeing inventory to support an uninterrupted workflow;
* Conducting regular physical inventory audits and maintaining records.
2. Communication and Collaboration:
* Overseeing internal and external communication to uphold the company’s professional image;
* Building effective relationships with vendors and service providers to ensure high-quality and cost-efficient services;
* Collaborating with accounting, payroll providers, and auditors to support compliance and financial accuracy;
* Actively supporting the HR department on a wide range of operational and people-related matters.
3. Executive Support and Guest Relations:
* Proactively organizing calendars, scheduling appointments, and ensuring optimal time management for executives;
* Coordinating meetings and conferences, handling all logistics to deliver smooth and professional events;
* Serving as the first point of contact — answering and directing calls, welcoming clients and guests with warmth and professionalism;
* Hosting visitors of all seniority levels, ensuring a polished and welcoming experience.
4. Financial and Operational Processes:
* Processing vendor invoices through SAP Concur in alignment with company policy and timelines;
* Reviewing and managing employee expense reports, ensuring full compliance with internal procedures.
5. Additional Responsibilities:
* Planning and coordinating business travel arrangements, including flights, accommodation, and itineraries;
* Taking part in cross-functional projects and company-wide initiatives, contributing to continuous improvement.
What we’re looking for:
* Bachelor’s degree (Business Administration, Management, or a related field preferred);
* 3 plus years of experience in a similar administrative or operational role;
* Fluency in English andItalian, both written and verbal;
* Advanced computer skills, including MS Office Suite and other relevant business tools;
* Experience in organizing and maintaining electronic document management systems;
* Excellent interpersonal and communication skills, with the ability to interact across all levels of the organization;
* Strong organizational and time-management skills, with the ability to handle multiple priorities;
* High attention to detail and accuracy in a fast-paced environment;
* Ability to independently identify and resolve issues;
* A proactive, solution-oriented mindset and positive attitude;
* Flexible and adaptable, capable of working under pressure;
* A reliable team player with a genuine willingness to learn and grow.
We offer:
* Modern, fully equipped office — a comfortable and inspiring workspace in a central location;
* Competitive salary — motivating and aligned with local market standards;
* Career growth opportunities — develop across departments and functions within an international group;
* Official employment — clear contracts, timely payments, and full compliance with local labor laws;
* Standard five-day workweek — 8-hour workdays supporting your work-life balance;
* Legally compliant vacation and public holidays — we respect and follow each country’s labor code;
* Private health insurance support — partial coverage of private medical insurance to support your well-being.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Financial Services, Investment Management, and Investment Banking
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