Role Overview
We are looking for a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to both the CEO and the Chief Product Officer. The ideal candidate thrives in a fast-paced environment, manages complex priorities with ease, and communicates effectively with internal and external stakeholders. This role requires exceptional attention to detail, strong problem-solving skills, and the ability to anticipate needs before they arise.
Key Responsibilities
- Manage complex calendars, scheduling meetings, appointments, and travel for both executives.
- Coordinate internal and external meetings, including agenda preparation and follow-up actions.
- Handle confidential information with professionalism and integrity.
- Act as the primary point of contact between the executives and internal teams, partners, suppliers, and stakeholders.
- Manage expenses, invoices, and reimbursements in accordance with company policies.
- Draft and proofread emails, communications, and documents on behalf of the executives.
- Facilitate communication flow, prioritizing messages and responding when appropriate.
- Build strong relationships across departments and with external partners.
Requirements
- 3+ years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably in fashion, luxury, or creative industries.
- Excellent command of English and Italian (spoken and written).
- Strong organizational and multitasking abilities;
able to work under pressure and meet tight deadlines.
- High level of discretion, reliability, and professionalism.
- Mastery of Microsoft Office Suite, Google Workspace, and digital collaboration tools.
- Ability to work flexible hours and adapt to the dynamic needs of top executives.
- A proactive, solution-oriented mindset with strong communication skills.