About the Opportunity
PEOITALY is recruiting on behalf of a leading international company operating in the engineering and construction sector for the role of Project Planning Coordinator.
The selected candidate will be responsible for the planning, monitoring, and control of project schedules, ensuring that project milestones, deliverables, and contractual commitments are met. This role plays a key part in supporting project management through accurate planning, reporting, and coordination of project control activities.
Key Responsibilities
* Analyze project offers from a planning perspective, identifying potential risks and opportunities and reporting them to the relevant project leadership.
* Develop the project or proposal schedule in accordance with company procedures, using available bidding documentation when complete information is not yet available.
* Manage and coordinate planning and control activities for assigned projects or proposals, including progress reporting and support for payment requests.
* Define the Work Breakdown Structure (WBS) and prepare the Detailed Project Schedule until approval is obtained from the client (baseline schedule), ensuring compliance with contractual and corporate standards.
* Estimate the man-hours required for project execution based on company databases, collect actual data, and report deviations between planned and actual values.
* Maintain and periodically update the Detailed Project Schedule according to contractual requirements and internal procedures.
* Monitor compliance with project milestones, contractual deadlines, and interface activities, promptly reporting critical issues and proposing mitigation or recovery actions.
* Prepare and deliver daily, weekly, and monthly project progress reports, collecting information from the various project departments and ensuring full compliance with contractual reporting requirements.
* Develop planned progress curves and compare them with actual progress or forecast completion trends.
* Produce key commodity curves and resource histograms to support project monitoring and forecasting.
* Track project productivity and construction site performance in line with company standards and procedures.
* Periodically update internal quantity and progress reports, including quarterly summary reports.
* Support cost control activities by collaborating on the preparation and updating of the Cost Control Report (CCR), focusing on actual costs, committed costs, and forecasted final estimates.
* Assist the Project Contract Manager with planning-related contractual matters, including claims and extension-of-time (EoT) requests.
* Ensure continuous communication with the planning leadership regarding the status, risks, and criticalities of the assigned projects.
* Coordinate and oversee the activities of other planning-related roles within the project team (e.g., planners, quantity surveyors, cost controllers) when present.
Requirements
* Proven experience in project planning and project control within engineering, construction, or industrial projects.
* Strong knowledge of project scheduling methodologies and tools.
* Ability to develop and manage WBS structures, project schedules, progress curves, and resource planning tools.
* Experience in project reporting, schedule monitoring, and deviation analysis.
* Familiarity with contractual planning processes, claims management, and extension-of-time procedures is considered an advantage.
* Strong analytical, organizational, and communication skills.
The Project Planning Coordinator reports hierarchically to the Project Planning Management Leader and works operationally in close coordination with the Project Manager.