A unique opportunity has arisen for a high-calibre Executive Assistant & Office Manager to join the centrally located Milan office of a prestigious international private equity firm.Si candidi ora: legga i dettagli del lavoro scorrendo verso il basso. Verifichi di possedere le competenze necessarie prima di inviare la candidatura.The role requires an experienced, discreet, and solutions-oriented individual who will act as the right-hand person to the investment professionals — providing exceptional executive support, managing a demanding international schedule, and acting as a trusted representative in the Milan office. Additionally, the successful candidate will take full ownership of the smooth running of the Milan office, ensuring a polished and professional environment for both clients and the internal team.Key Responsibilities:Executive Assistant to Investment Professionals:Act as the primary support to the team in the office, managing a complex and frequently changing international calendar, including meetings, calls, and events across multiple time zones.Organise and coordinate extensive global travel, including flights, accommodation, itineraries, visas, and logistics.Prepare and edit high-level documents, reports, and presentations for internal and external use.Handle expenses, invoices, and reporting efficiently and accurately.Liaise professionally with global stakeholders, clients, investors, and senior executives.Provide occasional Private PA support, which may include reservations, personal errands, orOffice Management – Milan Office:Oversee the daily operations of the Milan office, ensuring a high standard of organisation, presentation, and service.Manage relationships with all office vendors and suppliers (IT, cleaning, maintenance, etc.) to maintain a fully functional work environment.Stock and maintain the office kitchen and supplies, ensuring readiness for meetings and guests.Act as the first point of contact for visitors, providing a warm, polished, and professional welcome to high-profile clients and VIP guests.Answer the office phone, manage deliveries, and coordinate any facility issues with the property management team.Support internal meeting and event coordination for the local team.Coordinate any office improvements, space planning, or facilities projects as the Milan office grows.Requirements:Minimum 5–8 years of experience in a similar Executive Assistant and/or Office Manager role, ideally within a financial services, private equity, or a fast-paced international environment.Bilingual fluency in Italian and English is essential – both written and spoken.Proven ability to manage high-level executive support duties with discretion, resilience, and a proactive mindset.Comfortable managing frequent changes, ambiguity, and the fast-paced nature of senior leadership roles.Milan office based: Monday-Friday 5 days a week in office.Strong organisational skills with exceptional attention to detail and time management.Professional, polished, and confident with excellent interpersonal and communication skills.Flexible and proactive, with a service-oriented approach and the ability to handle occasional out-of-hours support when needed.What's Offered:Excellent base salary + premio and packageThe opportunity to work in a prestigious and international private equity environment.Close exposure to senior leadership and the inner workings of high-level strategic decision-making.A beautifully refurbished, centrally located office in Milan.Dynamic and international team culture with long-term growth potential.If you're ready to take the next step in your career and join a dynamic team, please apply we'd love to hear from you.Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. xrdztoy We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.