Deadline Date: Thursday 7 August 2025
Requirement: General Admin Support
Location: Naples, IT
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 550
Required Start Date: 22 September 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties and Role:
1. Overseeing in/out-processing of all CSU personnel;
2. Supports and coordinates, in support of HR, evaluation reports, awards, leaves and monitoring other personnel actions are performed correctly;
3. Provides local coordination, developing training courses programs support and execution of all training requirements for the Unit personnel (including on-site training, if required);
4. Handling employment documentation and maintain open communication with employees.
5. Supports the Commander in planning the training requirements for the Unit and subordinated CSEs;
6. Provides bidding inputs for NATO trainings at NCI Academy and support Resource Management Officer for the commercial trainings, as per Commander direction;
7. Coordinates with Education and Training Service Line on allocation of seats, training requirements, and training-related budget issues;
8. Acts as CSU Naples Health and Safety (H&S) alternate point of contact, keeping contacts with National, NCI Agency and Local H&S authorities according to Real Life Support Agreement;
9. Contributes to the development of specific local policies and directives for H&S;
10. Coordinates H&S business continuity management program based on the Occupational Safety and Prevention Officer's annual program requirements;
11. Delivers H&S briefing for military/civilians CSU Naples newcomer personnel and/or assigned to operational missions as per current HN obligation;
Requirements
Skill, Knowledge & Experience:
12. The candidate must have a currently active NATO SECRET security clearance
13. Higher vocational training in a relevant discipline with 2 years post-related experience:
14. Minimum 2 year recent experience in HR environment;
15. Experience in H&S environment;
16. Experience in Secretary Administrative support.
17. Experience in performing a broad range of administrative work in support of Office of the Commander, sometimes in a fast paced environment and with time constraints;
18. Experience in Digitalization of HR administrative documents;
19. Experience in Excel Advance programme.
20. Good knowledge of HR procedures, life cycle management and administrative support;
21. Broad and sound extensive Health and Safety background;
22. Fire Safety and Evacuation response;