Production Planning and Procurement Manager
The Production Planning and Procurement Manager is responsible for overseeing the efficient coordination of production planning and procurement of materials. This role ensures that production schedules are met, resources are available, and supply chain processes run smoothly to meet design, quality, cost, and delivery targets.
Responsibilities
* Coordinate with production supervisors and team leads for capacity planning to plan procurement requirements
* Liaise with Procurement & Factory planners to book Fabric capacity and ex-factory dates.
* Oversee Fabric Flows to make sure we are never out of stock
* Own the Time & Action (T&A) calendar for each style, coordinating design, sourcing, suppliers and factory to ensure samples, materials, and bulk production flow smoothly and ship on time.
* Track order status and elevate risks to management.
* Keep Department management updated on order status and risks.
* Prepare and maintain seasonal COG plans (forecasted spend on fabrics etc).
* Work with Accounts to manage procurement budgets and cost trackers.
* Analyse variances between planned vs. actual cost; recommend savings.
* Monitor margin calculations for new developments.
* Track raw material usage and waste to ensure efficiency.
* Generate production performance reports and analyze trends.
* Work with the PRODUCTION SYSTEMS MANAGER to oversee the creation of purchase orders and manage order confirmations, deliveries, and invoices.
* Monitor inventory levels and place orders to maintain optimal stock.
* Oversee accurate procurement records and supplier databases.
* Monitor & maintain accurate records for production, procurement, and inventory to cross reference with our ERP.
* Collaborate with finance, logistics, and warehouse teams to streamline operations.
* Assist in budgeting, cost control, and process improvement initiatives.
* Prepare reports and documentation for audits and management reviews.
* Maintain accurate data in ERP/Google Sheets (styles, POs, costs, approvals).
* Produce weekly management reports on production, COG, and supplier KPIs.
* Lead continuous‑improvement projects (waste reduction, lead‑time shortening).
* Supervise Purchasing Planner & Junior Merchandiser handling fabric & trim buying; provide clear priorities, feedback, and training.
* Communicate with overseas sourcing agents on supplier performance, pricing, and lead times.
Requirements
* 5 years previous experience within either Production planning, Procurement & Purchasing control, Merchandising management, within a fashion retail environment.
* Strong commercial awareness and timeline planning.
* Excellent communication and influencing skills to manage cross‑functional stakeholders.
* Strong analytical mindset; confident working with production & purchasing reports, WSSI, and stock management systems.
* Highly organized with the ability to prioritize and manage multiple projects to firm deadlines.
* Proficient in Microsoft Excel/Google Sheets.
* A proactive, solutions‑focused team player.
* Ability to work independently and as part of a team.
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