Document controller

Trevi S.P.A. is recruiting for its offices in Rome.

The role will support business operations by collecting, verifying, and maintaining contractual and compliance documentation related to suppliers, ensuring its accuracy, completeness, and compliance, and guaranteeing full adherence to applicable legal and regulatory requirements, including Anti-Mafia obligations and Legislative Decree 231/2001, as well as compliance with the relevant Legality Protocols.

• Prepare documentation for subcontractors, ensuring compliance with current regulations, Anti-Mafia requirements, and Legality Protocols/MGO, aimed at obtaining the necessary authorizations.
• Monitor the supply chain of companies within their respective projects, ensuring timely updates on authorization status and information flows to project managers, relevant internal departments, and external offices of Clients and Contracting Authorities.
• Manage and use client IT platforms for uploading documentation and coordinating subcontractor/subcontracting onboarding and accreditation processes.
• Support processes for obtaining authorizations related to the assignment of highly qualified personnel from non-EU countries, in compliance with applicable regulations, Legality/MGO protocols, and Legislative Decree 231/2001.
• Manage, verify, and archive contractual and compliance documentation for contractors and subcontractors (completeness, validity, deadlines, traceability).

• Knowledge of vendor and subcontractor qualification/accreditation processes and authorization flows within projects.
• Experience using client IT platforms for document management and onboarding (e.G., ENI portals or equivalent) and related approval workflows.
• Ability to monitor the supply chain (authorization status, information flows) and produce reports/progress indicators.
• Knowledge of processes and requirements for authorizations/assignments of highly qualified personnel from non-EU countries, in compliance with applicable regulations.
• Proficiency in Office tools (especially Excel and Word) for checks, reconciliations, deadline tracking, and document database management.
• Knowledge of English (at least B1/B2 level) for interaction with client portals and documentation in English.
• Residence/domicile in Rome or surrounding areas is required.

For this position, a gross annual salary ranging from €35,000 to €45,000 is offered, defined according to experience, skills, and the level of responsibility associated with the role, in compliance with the National Collective Labour Agreement for the Construction Industry.

Joining Gruppo Trevi means becoming part of an international, innovative environment focused on people’s growth and development.

Trevi Group is an equal opportunity employer. We welcome applications from all members of the community, regardless of age, gender, sexual orientation, ethnicity, religion, or belief.