Company DescriptionAcorn International School is a prestigious institution in Rome offering a dynamic dual curriculum that fosters learning through study, exploration, and inquiry. With a student body of over 400, the school is accredited by the Italian Ministry of Education, is an International Baccalaureate World School, and partners with Cambridge University. Acorn is committed to professional development, working closely with the Oxford University Press for teacher training, international curricula, and educational innovation. The school prides itself on providing a nurturing and globally recognized educational environment.Role DescriptionThis is a full-time, on-site role located in Rome for a School Extra-Activities Coordinator. The Extracurricular Activities Coordinator is responsible for the planning, organization, and operational management of the school’s extracurricular programs within an international school environment. These include after-school programs for internal students, seasonal camps (summer, winter, and spring) open to both internal and external participants, and English language courses offered to external students.This role requires a combination of strong organizational skills, operational management, staff coordination, and a proactive approach to program development and marketing.Key Responsibilities1. Operations ManagementOversee the full operational cycle of extracurricular activities:Offer planningMarketingStudents admissionscontracts (in collaboration with HR and Finance)2. Program Development & PlanningDesign and develop engaging educational and recreational programs aligned with an international school contextIdentify new course and activity opportunitiesRecruit and select qualified instructors and external providersBuild schedules and structured program plans3. Staff & Faculty CoordinationAssign roles and responsibilities to teachers and instructorsDevelop and manage schedulesEnsure high-quality delivery of all activitiesBe present during activities to provide supervision and operational support4. Marketing & PromotionPromote programs targeted at external studentsCollaborate with Admissions and Front Office on communication strategiesSupport enrollment growth and program visibility5. Process OptimizationDevelop and implement:standard operating procedurestemplates and documentationscalable workflowsImprove operational efficiency and consistency6. Internal CoordinationAct as a key liaison between:HRFinanceFront OfficeAdmissionsInternal and external teaching staffEnsure clear communication and alignment across departmentsSkills & QualificationsTechnical SkillsProven experience in coordinating educational programs, extracurricular activities, or complex projectsStrong administrative and operational management skills (registrations, payments, contracts)Experience in event or program planningSolid IT skills, including familiarity with Office/Google Workspace; experience with CRM or school management systems is a plusLanguage RequirementsFluent English (C1 level or above) is essential, as the role operates in an international environmentSoft SkillsExcellent organizational and problem-solving abilitiesStrong communication and interpersonal skillsAbility to manage multiple projects simultaneouslyProactive mindset with a focus on continuous improvementLeadership and team coordination skillsPreferred QualificationsExperience in an international school or structured educational environmentBackground in marketing or promotion of educational servicesExperience managing external vendors or contractorsLocation: RomeSalary Range: €24-28.000 annual + premio, based on experience