1 week ago Be among the first 25 applicants
Get AI-powered advice on this job and more exclusive features.
We are The Tour Guy, the leading provider of incredible tours and authentic experiences for all types of English-speaking travelers visiting destinations across Europe and the U.S.A. Our mission is to help others make more out of life through experiencing destinations, culture, and learning. With a dedication to immersing ourselves in international culture, we have recruited an experienced team of guides with the ability to create the wow factor for fellow adventure seekers.
With loyalty to the customer, we follow the Golden Rule of travel: treat vacations like you want yours treated. Our highly educated team is dedicated to creating an exclusivity factor, providing unique, once-in-a-lifetime tours, activities and experiences to travelers – from tours of the Vatican to authentic Parisian cooking classes, and everything in-between.
Hybrid On-Site
3 days in office per week
The Candidate:
You're a highly organized generalist who thrives in fast-paced, international environments. You take initiative, follow through, and thrive when you're given ownership of tasks and clear structure. Whether you're onboarding a new hire in Deel or coordinating monthly payroll inputs with local accountants, you stay calm, efficient, and solutions-oriented.
You won't be managing people — instead, you'll support the department by owning the day-to-day operations of HR and office life in our Rome headquarters. You'll also collaborate with leadership to bring structure to our global HR operations across Italy, France, and the U.S.
You're discreet, organized, and unshakably professional. You understand how to handle sensitive information, communicate across cultures, and keep processes moving without dropping details. You take pride in structure, clarity, and being the person others rely on to keep operations clean and compliant.
Desired Experience:
* 2+ years working in an HR coordinator or generalist role
* 1+ years supporting international teams or global contractors
* 1+ years coordinating with payroll providers or accountants (Italy, France, or USA)
* 1+ years working with HR software such as Deel, Gusto, or similar
Desired Skills:
* Fluency in both English and Italian
* Proficiency with Google Workspace (Docs, Sheets, Calendar)
* Familiarity with Deel, Gusto, ZuchettiHR/payroll platforms
Responsibilities & Qualifications:
Hiring & Onboarding
* Coordinate interview scheduling and communication with candidates
* Maintain and update standardized offer letter and onboarding templates
* Administer Deel contracts and onboarding for global hires (U.S., Italy, France)
* Track onboarding status and ensure all documentation is complete and organized
Payroll & HR Coordination
* Liaise with local payroll providers: monthly info to accountant in Italy, coordinate with Claude in France, and support U.S. payroll via Gusto
* Ensure deadlines are met for payroll data entry and compliance filing
* Maintain accurate personnel records, contract status, and payroll documentation across all regions
Rome Office Operations
* Act as primary point of contact for the Rome office 3x/week
* Manage supplies, workspace access, mail, and local vendors
* Support in-office needs for visiting team members or new hires
HR Process & Documentation
* Support the rollout of HR process improvements according to roadmap
* Maintain internal HR documentation and SOPs
* Help prepare checklists, calendars, and timelines for ongoing HR initiatives
* Ensure sensitive HR information is handled confidentially and professionally
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Human Resources
* Industries
Travel Arrangements
Referrals increase your chances of interviewing at The Tour Guy by 2x
Get notified about new Human Resources Specialist jobs in Rome, Latium, Italy .
We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr