Administrative Assistant
Position in the organization
The Administrative Assistant (AA) is a third party provider's employee, who is executing administrative and corporate tasks on behalf of the Flight Operations Country Manager (FOCM) and responsible for supporting Cabin Crew Base Manager's (CC BM) duties and providing the administrative and clerical services to ensure effective and efficient operation.
Responsibilities
The AA is responsible for:
- the administration of the HR issues (newcomers, exits, paper contract distribution, collection and process, keeping record of the tests/upgrades, meeting minutes warnings, etc,) for the crew at his/her base;
- ensure the proper flow of communication between CCs and BM, Flight Crew (FC) and FOCM, as well as BM and/or FOCM and other parties involved;
- the incoming post from outside the company as well as all documents coming from the CC's and/or FC's directed to BM/Associated BM (ABM)/FOCM or other parties;
- sending the post to HQ in Budapest or other bases, whenever requested by BM/ABM/FOCM;
- collecting and checking of expense and travel claims, unpaid leave request forms and sick-leave paper on his/her base;
- maintaining the office supply inventory;
- maintaining office equipment;
- managing company benefits;
- taking care of parking cards/transportation allowance at his/her base;
- keeping up to date the base guide;
- organizing shredding according to company needs;
- collecting and handling those Cabin Operation forms which were filled in and signed during duty: Lost/Damage/ Injury/Illness, FW/ FDIR/HIGH Value;
- ensuring that the Flight Operations flight envelopes are stored in the base office for a minimum period of 3 months after the flight and being destroyed after 3 months of the validity by contracted companies;
- the flight crew related delay codes follow ups and reporting of on time performance to the FOCM;
- the administration of the uniform distribution and complaint.
Workplace: Palermo Airport
Minimum Requirements / Skills
In-depth knowledge of safety principles related to aircraft operating processes and procedures
Understanding of department policies, procedures, and operational processes
Excellent communication and organizational skills
Excellent problem-solving and time management skills
Excellent English language skills (written and spoken)
Computer skills (MS Office package: Outlook, Word, Excel, PowerPoint)
Excellent performance and work ethic
Previous administrative work experience is an advantage
Education Requirements
Training on departmental policies
Employment Contract: Part-time 20 hours
Classification: Level 7 National Collective Bargaining Agreement (CCNL Air Transport)
Annuncio valido fino a: 31-Jul-2026