Purchasing Office Administrative Support (maternity leave) – RapalloCommitment & contract: Maternity leave temporary replacement.
OverviewWe work enthusiastically to develop human‐centered science and technology, developing and transferring new technologies to society.
Your TeamYou'll work in a multidisciplinary group led by the Purchase Directorate.
Responsibilities
Support in the management and evaluation of purchase requisitions (offer compliance, supporting documentation, comparative quotations).
Convert purchase requisitions into purchase orders.
Assist in managing the purchase order workflow, including digital signatures and submission to suppliers.
Manage and monitor the document workflow related to certificates of proper execution.
Upload value‐based acceptances and quantity‐based inspections, and retrieve CRE attachments.
Essential requirements
Degree in Economics, Management Engineering or similar discipline.
Familiarity with main IT software packages (Word, Excel).
Cooperative approach with stakeholders.
Accuracy and good analytical skills.
Additional skills
Previous experience in accounting in a public environment.
Experience in purchase order issuance and supplier data management.
Knowledge of SAP ERP and Arciflow tools.
Knowledge of public procurement laws.
Good negotiation and communication skills.
Stakeholder orientated.
Strong problem‐solving attitude.
High motivation to learn.
Spirit of innovation and creativity.
Good at time and priority management.
Ability to work in a challenging and international environment.
Ability to work independently and collaboratively in a highly interdisciplinary multicultural environment.
Good command of spoken and written English.
Compensation package
EUR 35,000 - 45,000 per year.
Competitive salary package for international standards.
Private health care coverage.
Wide range of staff discounts.
2 days of teleworking per week.
Flexible working time.
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