As Senior General Ledger Accountant, you will contribute to the efficiency and fluidity of our operations by ensuring accurate and timely management of administrative activities related to suppliers and payment flows. In this role, you will act as a reliable operational reference point across stakeholders, helping ensure that information, documentation and transactions are managed in a timely, accurate and well-coordinated manner. You will be responsible for maintaining updated and complete supplier master data, ensuring compliance with internal procedures. Furthermore, you will handle the opening and correct issuance of purchase orders, verifying the completeness of supporting information and the alignment with supplier agreements. You will ensure internal functions are aware of payments to be made, respecting agreed deadlines and providing necessary supporting documentation, in accordance with internal control procedures. You will also facilitate the accounting registration and tax compliance by promptly providing useful documentation to the administrative responsible.
Job responsibilities
* Manage supplier master data creation and updates, ensuring completeness, accuracy and consistency of information within the relevant systems.
* Verify that all required supplier documentation is properly collected, checked and made available for system set-up and administrative processing.
* Create and manage purchase orders in the procurement system, ensuring alignment with internal procedures and required approval flows.
* Support the execution of administrative purchasing activities, ensuring timely handling, proper follow‑up and process continuity.
* Prepare payment files and submit them to the relevant finance signatories, ensuring that supporting documentation is complete, accurate and properly organized.
* Ensure the timely transmission of documents required for payment processing and approval, helping facilitate an efficient and reliable payment cycle.
* Collect, organize and share documentation to support accounting registration and bookkeeping activities.
* Act as an operational liaison between finance, suppliers and other relevant internal and external counterparts, ensuring effective coordination and information flow.
* Monitor open items and follow up proactively on pending documentation, missing inputs or process gaps that may affect deadlines or execution quality.
* Contribute to the overall reliability of finance operations by maintaining a high level of accuracy, control and responsiveness across recurring activities.
* Support the team on broader accounting and administrative needs, in line with business priorities and workload requirements.
Profile
* 3–5 years of experience in accounting, accounts payable, finance operations or related administrative/accounting roles.
* Previous experience in structured or international business environments is considered a plus.
* Bachelor’s degree in Accounting, Finance, Economics, Business Administration or a related field.
* Previous exposure to roles requiring coordination, responsiveness and management of multiple operational stakeholders is highly valued.
Skills & Qualifications
* Sound knowledge of accounting and administrative processes, ideally with exposure to accounts payable, supplier master data, purchasing activities and payment flows.
* Ability to manage operational finance activities with autonomy, precision and a strong sense of accountability.
* Familiarity with ERP and procurement tools; experience with named procurement systems represents a strong advantage.
* Good command of Microsoft Excel and standard digital office tools.
* Strong attention to detail, particularly in relation to data quality, document completeness and process accuracy.
* Ability to coordinate effectively with multiple stakeholders and manage follow‑up activities in a structured and professional manner.
* Good planning and organizational skills, with the ability to manage priorities and deadlines effectively.
* Adequate professional maturity and confidence to operate within a complex stakeholder environment.
* Fluent Italian and good working knowledge of English.
Soft Skills
* Accuracy and attention to detail
* Ownership and accountability
* Proactive and hands‑on attitude
* Strong follow‑up and execution mindset
* Good communication and interpersonal skills
* Structured and methodical approach
* Problem‑solving orientation
* Resilience and ability to work under pressure
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