Administrative assistant & facility specialist

Location: Province of Milan (northern area)

Reference: 260412

We are seeking an ADMINISTRATIVE ASSISTANT and FACILITY SPECIALIST for a multinational company.

• Diploma or Bachelor's Degree;
• Minimum of 5 years' experience in a similar role;
• Good knowledge of supply contracts, rental and leasing management;
• Excellent knowledge of the Microsoft Office package;
• Fluent English;
• Valid B driving license;
• Strong teamwork attitude and collaborative approach.

• Management of company fleet activities (including contract administration, supplier coordination and invoice verification);
• Management of company mobile phone contracts and support in hardware procurement activities;
• Coordination and supervision of general office maintenance and workplace organization activities;
• Support in preventive and corrective maintenance activities related to company facilities and equipment;
• Monitoring of utilities and general services, ensuring operational continuity and handling issues when required;
• Management of office supplies, furniture and company assets in compliance with internal procedures and policies;
• Support in supplier and service contract management, maintaining relationships with external vendors;
• Verification and control of supplier invoices, including reporting and KPI monitoring activities;
• Availability to support external administrative errands and operational activities;
• Backup support to the Admin & Facility Manager when required;
• Operational support in the organization of meetings, events and corporate activities.

Immediate or to be agreed.

Province of Milan (northern area).

• Employment type: permanent employment contract;
• Working hours: full-time;
• Salary (RAL): 33,000 - 37,000.

Interested candidates are invited to send their CV after reading the privacy policy on our website www.iqmselezione.it/privacy.php. The selection process complies with the principle of equal opportunities (Law 903/77). Auth. Min. 1314 RS.