Why this role? This is not a traditional assistant role. It's a key role supporting the CEO and coordinating core business activities.
Job Requirements
This is not a traditional assistant role. It's a key role supporting the CEO and coordinating core business activities. You will gain exposure to strategic decision-making, governance, communications, and HR operations—making this an excellent opportunity for someone looking to grow into a broader business or leadership support role within a multinational environment. You will work closely with the CEO with clear prioritisation and support across functions.
What You'll Do
Executive Support & Business Coordination
Act as a trusted partner to the CEO, managing calendar, priorities, travel, and key deliverables
Prepare presentations, reports, and materials to support business planning and decision-making
Coordinate meetings, follow-ups, and cross-functional projects linked to strategic priorities
Manage relationships with external stakeholders, including industry associations and chambers of commerce
Support compliance-related activities in collaboration with the Compliance Officer
Partner with Finance and Procurement on orders, invoicing, and administrative processes
Oversee day-to-day office management and operations
Governance
Support local governance activities including Board and Shareholder meetings
Coordinate documentation (e.g., minutes, powers of attorney, notary-related matters)
Ensure accuracy, timeliness, and compliance in all governance processes
Communication
Contribute to internal communications initiatives in collaboration with HR
Support external communications alongside Corporate Communications and local agencies
Manage content for intranet and social media channels (LinkedIn, Instagram, etc.)
Assist in the organisation of internal and external events, conferences, and stakeholder engagements
HR & Employee Experience Support
Support onboarding of new hires to ensure a smooth and engaging experience
Coordinate delivery of training activities, surveys, and participation records
Assist with administrative HR processes (e.g., documents, data collection, employee documentation, surveys)
Work Experience
What we're looking for
Experience & Background
Bachelor's degree (or equivalent); Legal background is a plus
1–3 years' experience in a similar role within a multinational company or professional services environment (e.g., law firm)
Exposure to HR processes, governance, or compliance is advantageous
Skills & Capabilities
Fluent English (mandatory); German is a plus
Excellent organisational skills with the ability to manage multiple priorities
Strong sense of ownership and proactive, hands-on approach
High level of discretion and confidentiality
Exceptional communication and interpersonal skills across all levels
Strong attention to detail and accuracy
Comfortable working in a fast-paced, dynamic environment
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
What Makes You Stand Out
You are curious, adaptable, and eager to learn
You thrive in complex environments and enjoy variety in your work
You build strong relationships and foster collaboration
You see beyond tasks and understand the bigger business picture
Benefits
What you'll gain
Direct exposure to senior leadership and strategic decision-making
Broad experience across multiple business functions
A role with real responsibility, visibility, and growth potential
A collaborative, international working environment
What We Offer
Permanent contract
Competitive salary (RAL commisurata all'esperienza)
Hybrid working
International environment
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