Job Summary: We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Warsaw. This role will play a key part in supporting both external liaison efforts and internal administrative operations, ensuring smooth and efficient office functioning. Key Responsibilities: External Affairs Support: Assist with external communication and coordination with local government agencies, service providers, and business partners. Schedule and coordinate meetings, visits, and company-related events with external stakeholders. Help prepare official correspondence and documentation required for external interactions. Support in translation and interpretation tasks (Polish-English-Chinese preferred, if possible). Internal Administrative Support: Handle daily office administrative tasks such as procurement, office supplies, equipment maintenance, and vendor management. Support HR-related admin tasks including onboarding assistance, document filing, and employee communication. Organize and maintain office files, contracts, and administrative records. Assist with travel arrangements, expense reports, and other logistics for the team. Participate in the coordination of internal meetings and activities. Requirements: Bachelor's degree in Business Administration, Communication, or related field. 1-3 years of administrative or office assistant experience preferred. Strong communication and interpersonal skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Fluent in Italian and English ; knowledge of Chinese is a strong plus. Strong sense of responsibility, flexibility, and ability to work in a multicultural environment. What We Offer: A dynamic and international working environment Opportunities for growth and development within a fast-growing global brand