Ph3Overview /h3 pRegulatory Affairs Specialist at Action. The Regulatory Affairs Specialist will work closely with the Regulatory Affairs Manager, technical managers and product technologists to resolve authority cases, communicate requirements to testing laboratories, communicate technical aspects of authority challenges regarding product safety, sustainability and provide responses to the authorities regarding product compliance. In addition, this function provides coordinating support to the compliance team as it relates to authority activities and team activities. The focus is on the coordination of work with the authority cases, authority audits and communication with the authorities regarding technical product safety and sustainability requirements, and product compliance with the EU mandatory requirements. /p h3Areas of responsibility /h3 ul listrongAuthorities /strong /li ul liDaily monitors incoming authority cases to assign them for handling according to product category. /li liReview incoming authority cases for document requests, and initiates requests within Action for the requested documents. /li liProvides translation of the country authority requests, documentation and reports into English language. /li liManages authority case entries in TopDesk to ensure clear communication about the case to product technologists, technical managers and regulatory affairs managers. /li liConducts follow-up to ensure response to authorities is conducted on time and deadlines are met. /li liCommunicates technical in nature reasoning on regulatory matters. /li liObtains and provides proof of compliance documentation to authorities (Declaration of Conformity and test reports). /li liConducts checks of technical documents for consistency and completeness in accordance with the authority requests (Declaration of Conformity and test reports). /li liCommunicates with country stores regarding sealed (by authorities) product samples. /li liArranges shipments of sealed samples to test laboratories and provides testing instructions to test laboratories. Follows-up on deadlines related to test reports and communicates results to technical stakeholders. /li liEngages in preparations for authority audits. /li liContacts service providers to obtain quotes for external services as it relates to compliance activities. /li liContributes towards the protection of Action brand reputation through improved product safety compliance. /li /ul listrongTraining and Projects /strong /li ul liDevelop Topdesk training modules. /li liConduct Topdesk training for new administrative staff within the compliance team. /li liProvide support in Topdesk training in country stores. /li liCollaborates with Product Technologists and Technical managers on special projects to ensure product compliance for identified categories. /li liLeads special projects in countries to maintain product compliance (involves collaboration with product technologists to update article lists for local store articles labelling in accordance with local regulation). /li liProvides in-country training for compliance-related activities. /li liProvides overviews of information stemming from authority audits for follow-up. /li liCoordinates work with product technologists and technical managers related to customer complaints for response towards authorities. /li /ul listrongSystems Reporting /strong /li ul liConducts TopDesk authority cases data analysis. /li liDocuments authority case overviews. /li liCreates overview of deadlines. /li /ul listrongAdministration /strong /li ul liMaintains contracts with local providers (test laboratories and local experts). /li liHandles invoices related to local providers. /li liObtains and checks invoices for authority requests. /li liDocuments authority cases. /li liMakes product compliance-related overviews. /li liOrganizes meetings and travel for the compliance team. /li liProcesses travel declarations. /li /ul /ul h3Requirements - Hard Skills /h3 ul liHBO Education level (Bachelor’s degree at least). /li liWorking in product safety compliance, or having technical or legal educational background is a plus. /li liFluent in English and country language is essential. /li liHigh level language translation abilities between the country language and English (and vice-versa) using technical terminology. /li liComputer literate, MS Office, excellent Excel skills. /li /ul h3Requirements - Soft Skills /h3 ul liIs cost conscious in everything they do, deliver true value to the business. /li liExhibits high integrity. /li liHas a high degree of accuracy and attention to detail. /li liHas excellent communication skills using technical terminology. /li liHas ability to take direction and can work independently. /li liHas ability to work as a team player showing respect, support and discipline. /li liHas ability and confidence in working with different disciplines / departments. /li liDemonstrates a high level of pragmatism. /li liTakes ownership for his/hers areas of responsibility and makes sure that deadlines are met. /li liAbility to prioritize and agility to shift priorities on a daily basis with a solid sense of urgency. /li /ul h3Seniority level /h3 ul liEntry level /li /ul h3Employment type /h3 ul liFull-time /li /ul h3Job function /h3 ul liLegal /li /ul h3Industries /h3 ul liRetail /li /ul /p #J-18808-Ljbffr