Descrizione del lavoro
Sr. Office Coordinator & Executive Personal Assistant
We are looking for an Sr. Office Coordinator & Executive Personal Assistant to ensure the smooth running of our Milan headquarters and create a welcoming, efficient, and inspiring workplace. Reporting to the Managing Director of Rituals Italy, you will play a key role in office operations, employee engagement, and executive support.
Key responsibilities
* Oversee day-to-day office management (reception, mail, deliveries, suppliers, storage, office code of conduct)
* Coordinate office services and suppliers (cleaning, couriers, plants, Lyreco, IT equipment, supplies)
* Organize internal events and team activities, including monthly Sharing Breakfasts
* Support travel arrangements (Egencia bookings, visitors' logistics, catering, restaurants, transport)
* Assist the Training team (booking facilities, shipping products/supplies, sending invites, preparing reports)
* Provide administrative and operational support to the MD (travel, expenses, contract signatures, meeting preparation/notes)
* Manage invoices, supplier payment and ensure compliance with procedures
* Prepare Executive Committee presentations in English
What we're looking for
* 5+ years of experience in a similar role, with strong organizational and multitasking skills
* Excellent written and spoken communication in English
* Positive, proactive, and collaborative mindset, fostering a great workplace culture
* High level of discretion and professionalism in handling sensitive information
* Proficient in Microsoft Office, MacBook environment; accounting knowledge is a plus
Qualifiche
What we're looking for
* 5+ years of experience in a similar role, with strong organizational and multitasking skills
* Excellent written and spoken communication in English
* Positive, proactive, and collaborative mindset, fostering a great workplace culture
* High level of discretion and professionalism in handling sensitive information
* Proficient in Microsoft Office, MacBook environment; accounting knowledge is a plus