Ph3Programmes Personnel Administration Specialist (PAS) /h3 pJoin to apply for the bProgrammes Personnel Administration Specialist (PAS) /b role at bMedici Senza Frontiere /b /p pbMédecins Sans Frontières /b (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. As a partner section, bMSF Italy /b is engaged in saving lives and alleviating suffering through fundraising, communication and advocacy, recruitment and deployment of field workers, as well as running operations in Italy and supporting international operations through expertise and other kinds of direct support. /p pThe bPersonnel Administration Specialist /b, reporting to the Personnel Administration Coordinator and Operations HR Coordinator, is responsible for the hiring contracting, administration payroll, departure return of the staff group assigned to him/her (country-based and mobile staff) according to the labor legislation in Italy. /p h3Responsibilities /h3 ul liEnsures the activities related to the establishment, transformation, and termination of the employment relationship in compliance with Italian legislation and organizational procedures; /li liEnsures the remuneration (salary, compensations, etc.) and benefits (holidays, leaves, social coverage, health coverage, fringe benefits etc.); /li liImplements the new HR policies and procedures (salary updates, benefits, organization, labor contracts, specific packages, etc.); /li liCollects and updates personal, salary and organizational data of the staff group managed in internal HR systems; /li liEnsures assistance and consultation to the staff group managed for all the administrative procedures throughout the life cycle of the worker; /li liEnsures payroll process and contributions in compliance with social security, fiscal and tax regulations and the regulations of the national collective agreement applied and organizational procedures; /li liEnsures the registration, closure, and variation of the insurance relationship of the staff group assigned and provides them with assistance; /li liCoordinates with the Finance Department for the correct recording of labor costs; /li liPrepares the necessary administrative dossiers (work permit, visa etc.); /li liHe/she takes care of the delivery of the CU for all the staff of the office in force and terminated; /li liCollaborates with the Labor Consultant for the opening / extension / closure of contracts, processing of payslips; /li liCollaborates with Safe Security Referent for the compliance of Dlg. 81/2008; /li liIn collaboration with Programmes HR Coordinator (HRCO), ensures regular administrative meetings with staff to keep them informed and to guarantee the respect of their rights and duties. Inform them of any change in Labour legislation (in collaboration with Organization and Labor law unit) and general employment framework which may affect them (i.e. legal amendments, changes in local practices, new HR-Admin policies or procedures, amendments to Internal Regulations, etc.); /li liSupport the HRCO in the internal and international movements of the staff (detachments, field visits, trainings, etc); /li liPerform regular field visits in the mission projects to give administrative support. /li /ul h3Key requirements / education /h3 ul liDegree in administration related studies; /li liExcellent knowledge of labour law; /li liKnowledge of payroll processing software; /li liVery good knowledge of IT tools (Office package, Database); /li liB2 English level; /li liB2 French level. /li /ul h3Behaviour skills / competencies /h3 ul liBehavioural flexibility; /li liEmotion and stress management; /li liResult and quality orientation; /li liPlanning and organization; /li liInitiative and innovation. /li /ul h3Work experiences /h3 ul li2 years of experience in administrative management of human resources. /li /ul h3Added value / asset /h3 ul liAble to prioritize own work and may deviate from established procedures and practices if the end results meet the required standards. /li /ul h3Position details /h3 pbContract /b: Fixed term, 11 months. Full-time. Level II of Italian CCNL of Commerce. /p pbGross Annual Salary /b: min 33.152,00€ - max 40.208,00 € (depending on experience of the selected candidate). /p pbStarting date /b: 02/02/2026 /p pbLocation /b: Hybrid, MSF Italy Rome office and from home. /p /p #J-18808-Ljbffr