Overview
Location: Rome, Italy
Work mode: Full-Time | On-site with Travel Flexibility
An Italian leading company in the ICT Consulting sector is looking for a highly motivated and skilled Executive Assistant to the CEO to strengthen the strategic and operational support at the top level of the organization. If you're looking for a role that offers exposure to top management, strategic involvement, and the opportunity to make a tangible impact, we'd love to hear from you.
The ideal candidate has strong business acumen and at least 2 years of experience in executive support roles, preferably in dynamic, international environments. The role requires both operational excellence and the ability to act as a trusted advisor and business partner to the CEO, ensuring alignment, follow-through, and impact across key company priorities.
Your Role
As an Executive Assistant to the CEO, your responsibilities will include:
- Providing strategic and operational support to the CEO across meetings, communications, and project follow-ups.
- Participating in key internal and external meetings, drafting notes, and ensuring alignment with first-line managers and stakeholders.
- Managing the CEO’s complex calendar and coordinating meetings across multiple time zones.
- Organizing and handling international travel logistics, including itineraries, documentation, and accommodations.
- Acting as a Point of Contact between the CEO and internal/external stakeholders, ensuring professionalism and confidentiality.
- Drafting and editing reports, presentations, and communications on behalf of the CEO.
- Coordinating high-level meetings, events, and internal communication flows.
- Ensuring follow-up on strategic actions and deliverables, keeping priorities on track.
Your Profile
- Degree in Economics, Business Administration, or related fields
- Fluency in Business English (Portuguese is a plus)
- Availability to travel nationally and internationally with short notice
- Strong experience in supporting C-level executives
- Experience in a consulting or technology-driven environment
- Excellent proficiency in Microsoft Office Suite (especially PowerPoint and Excel)
- Outstanding organizational and multitasking skills
- High level of discretion, reliability, and ability to handle confidential information
- Proactive attitude, problem-solving mindset, and strong interpersonal communication
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