DEADLINE FOR APPLICATIONS
7 October :59-GMT+01:00 Central European Time (Rome)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website:
WHY JOIN WFP?
* WFP is a 2020 Nobel Peace Prize Laureate.
* WFP offers a highly inclusive, diverse, and multicultural working environment.
* WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
* A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
* We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ORGANIZATIONAL CONTEXT
Global hunger has reached alarming levels in 2022, and WFP, the Nobel Peace Prize winner in 2020, remains dedicated and committed to address this global food crisis. The United Nations Humanitarian Response Depot (UNHRD) is a network of strategically located hubs established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies, and technical assistance.
The position holder will work under the supervision of the Logistics Officers – Head of System, and will support the Business Transformation & Support (BTS) Unit in UNHRD business services through ERP-related processes and administrative support.
THE ROLE
The incumbent will contribute to the enhancement of UNHRD business services by supporting ERP-related processes and administrative functions. The role involves assisting with data management, documentation, and coordination tasks to ensure efficient service delivery. The incumbent will also contribute to the development and maintenance of standard operating procedures and knowledge tools, supporting the team in delivering accurate, timely, and reliable information for operational use.
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
* Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
* Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
* Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
* Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
* Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
* Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
* Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
* Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
* Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
OTHER POST REQUIREMENTS
The following tasks will be performed under the supervision of the relevant officer and/or of other senior colleague.
Supports core UNHRD activities by performing centralized tasks within the WFP ERP system to enhance service delivery. Contributes to system integrity in UNHRD service delivery by running periodic data reports, monitoring network activities, and conducting random checks in the WFP SAP-based ERP system. Support the Head of Unit in promoting good system practices by maintaining a knowledge repository for reference, learning, and operational support. Assist in monitoring the activities performed by Customer Service and Logistics Assistants across the UNHRD Network, and step into the role during major emergencies as needed. Perform other tasks as assigned based on operational needs.
Essentials:
* Experience in using relevant office equipment and computer software packages, such Microsoft360 (ERP system, SAP based preferable, SaaS Software as a Service platform).
* Knowledge of work routines and methods in order to complete processes under minimal supervision.
* Uses tact and courtesy to give and receive information to a wide range of individuals.
* Ability to identify data discrepancies and rectify problems requiring attention.
* Ability to offer guidance or basic on-the-job training to more junior staff.
Desirables:
* Experience working in an international organization
* Experience working in multi-cultural teams and environments
* Soft Skills to also take into consideration: Problem solver – client oriented – to support external services
QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education.
Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Experience in Supply chain is considered an asset.
Language:
* Proficiency Level C intermediate in English language. Fluency in Italian is required. Knowledge of another UN language is desirable.
Knowledge and Skills:
* Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
* Knowledge of work routines and methods in order to complete processes under minimal supervision.
* Uses tact and courtesy to give and receive information to a wide range of individuals.
* Ability to identify data discrepancies and rectify problems requiring attention.
* Ability to offer guidance or basic on-the-job training to more junior staff.
TERMS AND CONDITIONS
WFP offers a competitive compensation package which will be determined by the contract type and selected candidate's qualifications and experience. Please visit the following website for detailed information on working with
Click on: "Our work" and "Countries" to learn more about WFP's operations.
Salary scale:
UN - Salary Scale
Applicants must be:
* Italian Residents holding a valid passport and/or identity card, and;
* Reside within commuting distance (100-kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather, and roads) to the office location at the duty station World Food Programme, UNHRD Brindisi, Ex SS 16 Km 906.9, 72100 Brindisi, Italy). If not residing within commuting distance at the time of application, candidates must be willing to relocate to Brindisi, Italy, at their own cost before taking up the assignment. WFP shall not be responsible for any costs associated with such relocation nor shall WFP assist or otherwise be involved in obtaining residency status or legal work permits. Preference will be given to candidates who reside within commuting distance of Brindisi, Italy.
Please note that applications should be sent in English. Only applications received in English will be considered.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
* We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
* Once your profile is completed, please apply, and submit your application.
* Please make sure you upload your professional CV in the English language
* Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
* Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
* Please contact us at
in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.