Pubblicato il 17 giugno
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Administrative Support – Jointing & Land Operations
AVENTA is currently seeking a Logistics & Administrative Support specialist on behalf of a leading global player in the Offshore and Marine energy industry. Based in Milan , this role is pivotal in coordinating the global movement of technical personnel and ensuring all operational missions are executed seamlessly.
The successful candidate will be responsible for the end-to-end personnel mobilization process, ensuring that all international deployments strictly adhere to safety regulations, visa requirements, and corporate travel policies.
Key Responsibilities:
- Compliance & Certification Monitoring :
- Rigorous verification and tracking of mandatory technical and medical/HSE certifications. Managing and maintaining personnel medical documentation, ensuring completeness and compliance
- Maintaining an updated database of personnel documentation, contract expiries, and work permits.
- Expense & Administrative Oversigh t: Processing travel expense reports, ensuring accurate cost allocation to specific projects in coordination with the finance department
- Administrative Managemen t
- Managing site attendance records and time sheets for installation personnel
- Supporting continuous improvement by contributing to the development of simple tools, trackers and templates aimed at simplifying and standardizing administrative workflow
Travel & Mobilization Manageme nt
- Full coordination of international travel arrangements (flights, accommodation, and local transport) for On/offshore crews and site-based personnel in remote locations.
- Supporting the management of work visas and related documentation for site and installation staff
- Serving as the primary point of contact for personnel on assignment, managing real-time logistics adjustments, and resolving travel-related contingencies.
Candidate Profile
We are looking for a highly organized professional capable of managing multiple priorities under tight deadlines.
Experience:
- Previous background in administrative logistics, travel management —ideally within the Oil & Gas, Marine, or heavy industrial sectors.
- Languages: Full professional proficiency in Italian AND Engl ish (written and spoken) is essential for daily interaction with international stakeholders and documentation.
- Technical Skills: Advanced proficiency in Microsoft Off ice (Excel); experience with travel management software will be considered as a plus.
- Soft Skills: Exceptional attention to detail , a proactive mindset, and the ability to navigate complex logistical challenges with calm and efficiency.
Employment Terms:
- Location: Milan (Central area).Work Model: Hybrid (2–3 days per week in the office, with the remainder as home-working).
- Contra ct: 12-month fixed-term contract, with a strong view toward ren ewal or permanent extension
