DEADLINE FOR APPLICATIONS
4 April :59-GMT+01:00 Central European Time (Rome)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WFP has been awarded the Nobel Peace Prize for 2020 for its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict.
ORGANIZATIONAL CONTEXT
The Asset Management Unit (AMU) is part of the Infrastructure and Facilities Management Branch (MSDI) of WFP. The AMU is responsible to provide all WFP offices with the necessary policies, guidance, tools, to managed assets globally. Asset (including light and heavy vehicles, generators and pre-fabs but also ITC equipment, etc.) are essential to deliver our mandate to serve our beneficiaries. AMU is taking great strides on its new approach to responsible asset management through improved tracking, accounting, policy and guidance.
The Global Asset Service (GAS) team, part of the AMU has also been created in 2017 and is aimed at supporting WFP Country Offices with actual disposal of assets they have in excess or that are obsolete through public auctions. Since its inception, the GAS team managed to dispose assets and generate cashable savings of circa $47M, which were reinvested in Country Office operations. Considering the huge number of old and surplus assets with Country Offices, which occupies significant space in WFP warehouses and requires unnecessary efforts to manage them, it is crucial to arrange facilitated auctions. Fostering inter-agency cooperation, WFP has established a partnership with UNHCR who is providing auction sales services to other UN agencies.
One of the objectives for the GAS team is also to systematically integrate environmental considerations into our processes and work to help achieve the Sustainable Development Goals and end hunger.
This position is home-based with the expectation that the candidate has easily access to a well connected airport to travel. The incumbent will be under the supervision of the Head of Global Asset Service Team and ultimately to the Head of Asset Management Unit within MSDI in Rome.
ACCOUNTABILITIES/RESPONSIBILITIES:
The assignment relates to the disposal of Assets, including Light Vehicles, in WFPs Country Offices through a sale by auction process. The incumbent will be expected to coordinate the disposal of unused and obsolete assets in the Country Offices, where and when required, as well as work in close collaboration with AMU in HQ, WFP Country Offices and Global Headquarters, or other agencies participating to WFP auction as well as inter-agency auction managers, In particular, he/she will be responsible for the following:
•Contribute and guide the overall WFP auction planning exercise to ensure that the best and most appropriate auction methods are put in place.
•Promote the use of WFP Online Auction to WFP Country Offices and ensure it is used whenever it is best for the organization. Possibly extend the promotion of WFP Online Auction service to other agencies if specifically requested.
•Organise, conduct, and document the auctions assigned as per plan. The following sub activities will be considered
oIdentify the saleable assets present at Country Office level and ensure completion of all actions to prepare for the auction as per auction checklist
oSet and agree reserve prices with the CO (and UNHCR if applicable);
oEnsure that lots are properly defined and valued;
oSeek specific information regarding the host Country's laws and regulations
regarding the disposal of assets including any environmental issues;
oBe present during the auctions to ensure that the auction is carried out correctly by the designated auctioneer and that WFP's best interests are guaranteed:
oPreparing the auction results report and following up that all monies are collected and items not sold recovered;
oEnsure that asset management processes, including the Property Survey Board approval process as well as the correct recording of events in WFP corporate systems are timely and properly executed;
•Support delivery of high-quality, compliant and efficient Online Auction services to other UN agencies using the UN System Online Auctions solution. Clear and customer-oriented communication, consistent technical and operational support during specified phases of the collaboration with the Partner Agency.
•Regularly update/report to the head of GAS;
•Provide monthly reports of activities including number and acquisition value of assets disposed of along with revenue calculations;
•When supporting the CO with the disposal activities, further build capacity at the CO level. Proactively promote, support and contribute to the mainstreaming of other initiatives led by HQ
•Support asset-related activities in WFP's field operations to help ensure asset auctions are completed effectively, maximizing revenue for WFP. Assist in exploring and implementing new methods for generating revenue.
•Assist in the evaluation of service providers and provide advice to CO on asset disposals.
This position requires extensive travel to numerous WFP field locations – for up to 3 weeks at a time.
As this position will be remotely based, in order to be eligible for this position, the candidate must have consistent and reliable internet connection from their remote location.
DELIVERABLES AT THE END OF THE CONTRACT:
•Auctions management:
oNecessary admin documents produced and approved by relevant bodies (e.g. missions TOR approved by CD);
oAuction report (1 per auction) detailing Gross Revenues, UNHCR and Auctioneer Fees, FC and GAS Fees by lots and by categories properly documenting auction results for the CO/RB;
oCorporate systems updated (GEMS and FMS) after each auction;
oFinancial transactions executed by all relevant stakeholders (UNHCR and Auctioneer, Fleet Center and GAS Service).
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
- We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
- If you experience technical issues while submitting your application, you may contact us at Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
- At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
- Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.