Overview
Azienda cliente, multinazionale leader settore Oil&Gas, sede in zona Cormano
Role Summary - Administrative Assistant Operations
Provide general administrative support. Research and prepare a wide variety of information requests, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files.
Responsibilities
* Administration Produce, update, and provide support on documents, databases, and other departmental systems; use expertise to help improve processes.
* Office and Organizational Skills Ability to be resourceful and proactive, utilizing strong organizational skills and time management.
* Correspondence Prepare emails, reports, agendas, and meetings notes as needed.
* Data Collection and Reporting Collect and organize data using pre-set tools, methods, and formats to generate standard reports.
* Document Preparation Prepare required documents and tracking using a variety of applications such as Microsoft Office and other standard office software.
* Data Compliance Works to understand data collection, processing, and protection rules and regulations to achieve compliance that matches organization objectives and applicable laws.
* Business Meetings / Events Arrangement - Schedule appointments, arrange meetings and conferences, and organize travel plans, as needed.
* Operational Compliance Develop knowledge and understanding of the organization\'s policies and procedures and of relevant regulatory codes and codes of conduct to ensure adherence to those standards.
* Sales Customer offers & orders registration on SAP in collaboration with other internal entities.
* Management of Customer / Client portal (internal registration and docs uploading)
* Procurement - Support others by carrying out a range of procurement activities on SAP.
* Other duties as assigned / Support colleagues in daily activities.
Qualifications / Preferred Experience
* Preferred Experience / Skills: Software : Good knowledge on SAP and Excel.
* Invoicing & data transmission, declaration of intent, VAT exemptions
* Customer Service: Knowledge of customer service principles and practices; Ability to manage several orders in parallel, plan, organize, and prioritize activities to efficiently meet business objectives; Manage NCR & claim.
* Verbal Communication: Uses clear and effective verbal communication skills to express ideas and request actions.
* 2 years relevant experience in similar Company or GDO
#J-18808-Ljbffr