QSENSATO is an Italian innovative startup focused on developing and commercializing integrated vapor cells and atomic quantum sensors for the market of quantum sensing and metrology. By leveraging patented femtosecond laser‑written vapor cells (LWVCs) and integrating them with photonic structures, QSENSATO aims to deliver unparalleled sensitivity and size reduction for industries such as space, defense, remote sensing, and automotive. Accredited by the University of Bari, we are an emerging industry player in Europe, bridging the gap between academic excellence and industrial application.
Position Summary
We are looking for a versatile and proactive Admin & People Operations Manager to take over key operational, administrative, and HR functions currently managed by the CEO, in collaboration with an accounting and finance firm and a labor consultant. This role is pivotal for our transition from an academic spinoff to a scaled‑up industrial reality. You will serve as the organizational engine of the company, ensuring financial reporting accuracy, optimizing procurement, and fostering a healthy, high‑performance team culture.
Duties and Responsibilities
- Financial & Project Administration: Organize and oversee the reporting of research project expenses (quotations, transfers, invoices) in collaboration with external accounting partners.
- Procurement & Logistics: Prepare purchase orders based on technical quotations and manage relationships with suppliers and prototyping partners to support the technical team.
- Public Tenders & Business Development: Manage public bids on the MEPA platform; identify and promote third‑party products for distribution to increase revenue through public sector channels.
- Grant Support: Assist in the submission of public finance grants and regional/national/EU funding applications.
- People Operations (HR): Manage HR administration including payroll coordination, travel/mission logistics, and recruitment (organizing interviews and mana