Title: executive assistant
Reports to: DMG MORI Bergamo COO
Location: DMG MORI Bergamo - Brembate di Sopra
Hours: Monday to Friday, 8:00am to 5:00pm
Travel: 0%
Essential Job Functions:
This employee will be driven and eager to join a team that strives for excellence, accountability, and a service culture in an atmosphere of professionalism. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Responsibilities include up to and not limited to:
* Schedule Management
Set up regular meetings, coordinate internal and external appointments, reserve meeting rooms, send schedules in advance
* Business Trip Arrangements
Create schedules, arrange transportation, book accommodations, prepare gifts, initiate workflow requests, process expense reimbursements
* Expense Reimbursement
Manage entertainment expenses, process reimbursements using Concur
* Document Preparation Support
Monthly reports, executive meetings, customer presentation materials, Italian translation support
* Document and Information Management
Manage meeting materials and reports, send or delete documents as needed
* Executive Meeting Operations Support
Sending Teams invitations, collecting materials from each presenter, connecting meetings
* Reception and hospitality for guests and VIPs at events such as open houses
* Other Tasks as Directed by Mr. Moriguchi
Handle urgent requests, support special projects, etc.
Minimum Requirements:
* Fluent in English and Italian (optional: Japanese)
* Bachelor’s Degree from accredited university
* Proven experience to communicate professionally with internal and external customers.
* Proven flexibility with shifting priorities.
* Proficiency in Microsoft Office; Outlook, Excel, Word and PowerPoint.
* Proven organizational skills, with high attention to detail.
* Must be able to work 40 hours a week or more.
Work Environment
General office environment will be experienced. There will be periodic exposure to manufacturing environments which may present possible hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.
Contratto di lavoro: Tempo pieno, Tempo indeterminato
Retribuzione: Fino a €55.000,00 all'anno
Benefit
* Assistenza sanitaria integrativa
* Cellulare aziendale
* Computer aziendale
* Convenzioni aziendali
* Fondo pensione
* Mensa aziendale
* Orario flessibile
* Parcheggio libero
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