Diesel has long been a leading pioneer in denim and casual fashion, known for moving outside and ahead of trends in its industry. While retaining always its DNA, Diesel has evolved into the world of premium casual wear, becoming a true alternative to the established luxury market. Diesel is a truly worldwide organization. It is present in more than 80 countries with 5,000 points of sale, including more than 400 company owned stores.
Overview
Administrative Marketing Specialist at Diesel Headquarters (Breganze, VI). You will join the Marketing team to support budget control, financial monitoring, and day-to-day operations. You will act as a liaison between Marketing and Finance to ensure efficient allocation of resources and cost-effectiveness of marketing initiatives, ensuring timely vendor payments and accurate financial management.
Key Responsibilities
Process and monitor invoices from vendors, collaborating with the Marketing Department, identify discrepancies, and propose corrective actions when needed.
Manage all Marketing-related Purchase Orders daily, ensuring accuracy, budget alignment, and compliance with internal procedures.
Coordinate day-to-day administrative communications with vendors, ensuring proper invoicing, payments, documentation, and issue resolution.
Manage vendors' fiscal documentation, ensure proper archiving, and verify withholding taxes on invoices when required.
Verify and control indirect taxes related to vendor invoices and claims.
Resolve Accounts Payable anomalies by coordinating with HQ Shared Service Center and the Marketing team; structure and share a weekly status report with the area lead and proactively address potential issues.
Monitor vendors' ledgers and collaborate with HQ Treasury to ensure timely payments of invoices and advances.
Provide daily support to Marketing teams by reviewing invoices, overseeing payment flows, monitoring budget performance, and preparing ad hoc reports as required.
Align with the Finance team to analyze data, ensure cost-effectiveness, verify data accuracy, resolve discrepancies, and accrue costs monthly when required.
Coordinate and manage the contract approval process, acting as a liaison between Marketing and Legal to ensure contracts are finalized and signed on time.
Register and onboard new vendors in internal systems.
Conduct weekly alignment meetings with Marketing teams to review workflows, resolve issues, allocate budgets, and verify estimates versus actuals.
Ensure proper archiving and organized maintenance of all fiscal documentation and contracts in compliance with internal policies and audit requirements.
Requirements
At least 2–3 years of experience in a similar role, with proven experience in Accounts Payable management.
Solid knowledge of tax and invoicing regulations, hands-on experience with withholding and indirect tax processes, and with vendor fiscal documentation required from vendors based abroad.
High level of confidentiality and discretion, exceptional attention to detail and accuracy, and strong cross-functional collaboration skills.
Strong problem-solving skills, excellent organizational and time-management abilities.
Advanced knowledge of Microsoft Office Suite, especially Excel.
Experience with Invoice Management Systems; SAP S/4HANA knowledge is a plus.
Fluent in English (written and spoken).
Location & Compensation
Location: Breganze (VI)
Compensation & Level:
CCNL Textile Industry, Level 6°
Salary range (gross annual): €28,000 - €33,000
Variable incentive plan: 5% of gross annual salary
The final offer will be determined based on experience, skills, and level of responsibility. We are open to candidates with different levels of seniority.
What We Offer
A dynamic, international work environment
Continuous learning and professional development opportunities
Exposure to multiple business functions and cross-functional collaboration
Flexible working hours and smart working options
Work-life balance initiatives
Supplementary health insurance
Supplementary pension plan
Diversity and inclusion policies
Corporate volunteering initiatives
Exclusive discounts on OTB Group brands' products
Corporate welfare services, including company restaurant, gym, beauty centre, nursery and osteopathy studio
Diversity, Equity & Inclusion
At OTB, we believe diversity is a strength: every perspective, background, and experience enriches our culture and fuels our creativity. We celebrate our differences and are proud to be an equal opportunity employer. We welcome applications from all individuals regardless of gender, age, ethnicity, sexual orientation, disability, or any other personal characteristic. Candidates who require reasonable accommodation at any stage of the selection process are encouraged to inform the HR team: we will take every necessary step to ensure equal opportunity to participate.
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