Entity/Property: COMO Castello del Nero Position: Group and Event Coordinator/Executive Base Location: Tuscany, Italy Department: Sales and Marketing Reports into: Groups and Events Manager Tasks/Responsibilities: - Responsible for writing event proposals and preparing group, meeting & events contracts, ensure that all policies, procedures, terms & conditions are included - Ensure all billing for Groups and Events is completed and charged accordingly. To make sure that an accurate copy is sent to the client. - Responsible for inputting all relevant client data and their inquiries into the system - Ensure that events collaterals are up to date - Ensure all departments are aware of the forthcoming week’s groups and events and assist in compiling the Group & Events Reports on a weekly basis. - Be on hand to meet and greet clients as and when necessary, and to be their point of contact during their event/meeting, should they need - Assist in client site inspections as requested by the Group and Events Manager - Assist with compiling monthly Group, Meeting and Events Reports with events details, revenue and summary of all past activities - Assist with maintenance of an effective filing/trace system to monitor all past/future groups and events - Must, on occasion, be flexible in the work hours in line with the operational needs of executing the events - To input all information into the sales and catering system to the required standards Key Requirements: - Must be able to prioritise, multi-task and forward plan - Excellent organiser - Confident in verbal communications - English language - Positive & supportive team player - Excellent communication skills, verbal written - Fine eye for detail - Passionate and committed, a team player, vibrant, energetic and fun, highly motivated - Demonstrates initiative - Client focused - IT Skills Required: Excellent knowledge of: Microsoft Office, Opera