Freelance Event Specialist - Milan, Italy
Join to apply for the Freelance Event Specialist - Milan, Italy role at Visit.org
Role Overview
Visit.org is seeking an experienced, responsible, and driven Freelance Event Specialist based in Milan, Italy. The role involves managing logistics for an upcoming in-person event, including coordination, onsite management, and customer experience. The ideal candidate will have corporate event experience, an entrepreneurial spirit, passion for our mission, and the energy to thrive in a start-up tech environment.
Responsibilities
* Coordinate all event details, ship materials, and arrange staffing. Be onsite to manage the event, including setup, execution, and teardown.
* Participate in virtual planning meetings with all stakeholders before each event.
* Manage onsite activities: setup, team alignment, problem-solving, and ensuring quality customer experience.
* Represent Visit.org, lead, and resolve issues during events.
* Coordinate with event hosts, nonprofits, venues, staff, and partners.
* Manage check-in and greet guests warmly.
* Address issues like missing supplies, late staff, or tech problems.
* Provide updates, photos, and videos to the Events Team during the event.
* Assist with cleanup and material return post-event.
Qualifications
* Fluent in English with strong communication skills.
* Based in Milan, Italy.
* Flexible schedule, available per event.
* Experience in large-scale and executive events.
* Proven ability to deliver high-quality events and enhance customer experience.
* Resourceful, calm under pressure, solutions-oriented.
* Quick thinker with problem-solving skills.
* Organized, detail-oriented, self-starter.
* Enjoy building customer relationships and facilitating group dynamics.
* Flexible hours, including nights and weekends.
* Willing to travel within the local region.
* Strong interpersonal skills, comfortable with crowds.
Physical Requirements
* Lift, slide, and carry up to 30 lbs.
* Stand for extended periods.
What We Offer
* On-location, in-person, per-event contract role in Milan. Candidates must already reside in Milan; no relocation packages provided.
Additional Details
* Seniority level: Mid-Senior level
* Employment type: Contract
* Job functions: Management, Manufacturing
* Industries: Technology, Internet
#J-18808-Ljbffr