Overview
Executive Assistant and outsourcing monitoring - Sede Trento
He/She is responsible for the definition and implementation of a suppliers monitoring framework, in accordance with the guidelines established by the relevant Authorities, to ensure a proper management and control of outsourced activities.
The Outsourcing Coordination Officer works for VWL (own company) as well as on behalf of VWB GmbH, based on dedicated outsourcing agreements.
Role and duty – core business
As Local Outsourcing Officer the main tasks and duties are:
* Ensuring continuous and accurate suppliers monitoring
* Granting an overview about all critical and non-critical outsourcing activities
* Ensuring all the outsourcing activities are managed correctly and in compliance with corporate guidelines
* Overseeing all outsourced services and managing communication between the various business functions involved
* Providing a dedicated framework for intercompany contracts and for external suppliers
* Securing compliance with local supervisory requirements concerning outsourcing, if existing
* Supporting Country Managers in day by day activities, including, when required, the preparation of relevant and strategic presentations and drafting of the related minutes
* Ensuring the collection of relevant information relating to the activities of the various Departments and Functions for the Country Managers, for the purpose of planning and coordinating activities
* Ensuring a proper presidium of VWL Office, including welcome external visitors and take care of their wellbeing, planning of Teams’ presence in the Office, updating of documentation/registers, maintenance of required documentation
Competences
* Proficiency of English in both written and oral form
* People management
* Project management
* Knowledge of outsourcing internal and external regulation (local and European)
* Advanced knowledge of Microsoft Office tools, mainly Excel and PowerPoint
* Organization skills
* Clear communication
Personal flairs
* Open mind and curiosity
* Stress management
* Resilience
* Highly motivated and proactive approach to problem solving
* Ability to deliver to tight deadlines without compromising on quality
* Highly analytical, detailed oriented and highly organized
Profile description
The Local Outsourcing Officer is responsible for the definition and implementation of a suppliers monitoring framework, in accordance with the guidelines established by the relevant Authorities, to ensure a proper management and control of outsourced activities.
We offer
What We Offer
* Collaborative Culture: Join a team that values innovation and cross-functional teamwork.
* Global Impact: Work within a brand that’s part of Volkswagen’s prestigious network.
* Work-Life balance: Supportive and inclusive environment for your professional development.
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