On behalf of an international investment platform with a strong transatlantic presence (between New York and Milan, extending to Central Europe, UK, Hong Kong, UAE, and China), we are conducting a confidential search for an:
Personal Assistant to the President
Position Purpose The Personal Assistant will work in close proximity to the President, supporting the coordination of strategic, operational, and relationship-driven activities in a global investment environment. This role requires a highly organized, intellectually agile, and discreet professional capable of managing complex agendas and interacting with senior stakeholders across multiple jurisdictions.
Key Responsibilities
- Managing a complex international agenda across multiple time zones
- Coordinating meetings with institutional investors, advisors, and senior executives
- Organizing international travel and high-level engagements
- Preparing briefing materials, reports, and presentations
- Supporting the coordination of investment-related initiatives and documentation
- Acting as a key interface between the President and internal teams, advisors, and international partners
- Managing sensitive correspondence and ensuring smooth information flow across offices
The position demands absolute discretion, strong judgment, and the ability to operate effectively in a fast-paced international environment.
Requirements
Candidate Profile (Must-have)
- Significant experience as an Executive Assistant/Personal Assistant to senior leadership in investment firms, private equity, financial institutions, or advisory organizations
- Alternative backgrounds: Project coordination roles in corporate finance, consulting, or investment environments
- University degree in Business Administration, Economics, Finance, or Law
- Solid organizational capabilities and excellent attention to detail
- Basic familiarity with financial documentation and investment processes
- Fluent English (essential – C1/C2 level)
- Italian appreciated but not mandatory
- Advanced proficiency with Microsoft Office (Excel, Power Point, Outlook)
Personal Qualities
- Exceptional discretion and reliability
- Strong communication and interpersonal capabilities
- High level of professional maturity and judgment
- Ability to interact confidently with senior executives and investors
Nice-to-have
- Experience in transatlantic or global network contexts (e.g., NY-Milan)
- Knowledge of agenda/travel management tools (e.g., advanced Outlook or similar)
Benefits
What We Offer
- High-responsibility role in a lean and international structure
- Integration into a dynamic platform focused on institutional investors, family offices, and strategic partners
- Gross annual salary starting from €,+ (depending on experience) + benefits
- Opportunities for occasional travel and schedule flexibility
- Collaborative environment with a network of advisors and investment professionals
Location: Milan (with occasional travel and schedule flexibility).