Key Responsibilities
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* Support onboarding administration, documentation and employee record maintenance
* Assist with recruitment coordination, including candidate communications, interview scheduling and logistics - acting as the first point of contact during the hiring process
* Track leave, benefits and contract timelines with attention to compliance and accuracy
* Assist with HR system data entry and file updates for offices and store staff
* Help coordinate performance reviews, training sessions and employee engagement activities
* Act as a liaison with external HR service providers (e.g. benefits, work visa support)
* Take ownership of any travel arrangements for the office, including flights, accommodation, visa letters, itineraries and internal approvals
* Coordinate team meetings, visitor arrangements and staff activities logistics
* Support payroll management, with a focus on aligning with store-specific HR activities
* Support the HRBP in managing the full employee lifecycle, from entry to exit, including performance reviews, development plans and offboarding
We are seeking an highly organized and detail-oriented HR & Admin Executive to provide day-to-day support for both people operations and office administration.
This role offers strong exposure to internal operations and requires excellent organisational skills, attention to detail and a collaborative mindset.
Key Qualifications
To be successful in this role, you will have:
* Bachelor's degree or equivalent experience in HR, Business Administration, or a related field
* Experience in HR and administrative support within an office environment
* Strong coordination skills, especially in managing travel arrangements, scheduling and interview logistics
* Familiarity with office expense tracking, invoice handling and budget follow-up
* Excellent communication, time management and interpersonal skills
* Proficient in Microsoft Office (Word, Excel, PowerPoint)
* Eligible to work in Italy
* Proficiency in English and Italian, speaking and writing
About Us
We are a fast-paced company with a young and multicultural team where you can expect to:
* Gain experience in cross-border HR operations and regional administrative support
* Contribute to a collaborative, high-growth environment with strong exposure to business operations
* Work in a dynamic, diverse and creative industry
We offer our employees:
* Selected toys as appreciation gifts every month
* A structured bonus scheme in line with the company's and the individual's performance
* Comprehensive training and development programs
* Regular team social events