Location:Milan, Italy
Reporting to:Office Manager
For our client, a dynamic Consultancy Company, we are seeking a proactive and highly organized Executive Assistant to provide comprehensive support to senior executives. This role is critical in ensuring seamless operations and requires a professional who is detail-oriented, adaptable, and capable of managing multiple priorities. The successful candidate will work closely with senior leadership and collaborate with internal and external stakeholders.
Key Responsibilities
* Provide full administrative support to Partners and Managing Directors, ensuring their schedules and tasks run smoothly.
* Manage complex calendar arrangements, including the organization of internal and external meetings, and handle associated logistics.
* Coordinate travel arrangements and administer expense reports in a timely and efficient manner.
* Collaborate with the Office Manager and other Assistants to ensure efficient office operations, and provide coverage during holidays or absences.
* Support business development activities by organizing client-facing events, team-building activities, and internal meetings.
* Produce, design, format, and collate high-quality documents using Microsoft Word, Excel, and PowerPoint.
* Identify opportunities to streamline processes and implement improvements.
This is a dynamic role that may involve a variety of tasks depending on the needs of the team and senior executives.
Personal Competencies
* Experience:Minimum of 5 years of experience as an Executive Assistant supporting senior executives, preferably in a global professional services environment.
* Organizational Skills:Exceptional ability to prioritize, multitask, and meet structured deadlines.
* Language Skills:Excellent verbal and written communication skills in both Italian and English.
* Technical Proficiency:Advanced knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
* Proactivity:A self-motivated individual with a can-do attitude who takes the initiative to anticipate needs and solve problems.
* Interpersonal Skills:Team-oriented with excellent interpersonal skills, capable of building strong relationships at all levels of the organization.
* Attention to Detail:High level of accuracy in all tasks, including handling sensitive information with discretion and confidentiality.
What We’re Looking For
* An eagerness to learn about the organization’s processes and a demonstrated ability to adapt quickly.
* A flexible mindset and a willingness to adapt to changing priorities and circumstances.
* A hands-on approach and the ability to focus on both routine tasks and long-term goals.
* Availability to work outside of standard business hours as required by specific projects or tasks.
* A commitment to fostering an inclusive and collaborative work environment.
Additional Information
This is a full-time role based in Milan, with a combination of office and remote work. The successful candidate will align with our organizational values and demonstrate a commitment to excellence in all aspects of their work.
If you are a proactive and detail-oriented professional seeking a challenging and rewarding role, we encourage you to apply for this opportunity.
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Wyser è il brand globale che si occupa di ricerca e selezione di profili manageriali ed executive di Gi Group Holding, la prima multinazionale italiana del lavoro e una tra le principali realtà che offrono servizi e consulenza HR a livello globale.
L’offerta si intende rivolta a candidati ambosessi, nel rispetto del D.Lgs. n. 198/2006 e ss.mm.ii. e dei Decreti Legislativi n. 215 e n. 216 del 2003 sulle parità di trattamento.
I candidati sono invitati a leggere l’informativa privacy ai sensi degli artt. 13 e 14 del Reg. EU 679/2016 al seguente indirizzo:https://it.wyser-search.com/privacy-policy/informativa-candidati/(Aut. Min. del 15/04/2014 Prot. N: 39/4903)
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