Randstad Italia SpA, on behalf of a multinational company, is seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative and strategic support to the CEO. In this role, you will serve as a trusted partner, ensuring seamless day-to-day operations and fostering effective communication within a fast-paced, global environment. The ideal candidate will balance rigorous time management with a sophisticated professional presence.Job Location: RomeThis opportunity is powered by Randstad Italia and is offered an outsourcing contract.Salary Range: €30,000 - €40,000 (commensurate with experience).Note: Please apply only if you are comfortable with this specific outsourcing contractual arrangement.Key ResponsibilitiesStrategic Calendar Management: Optimize the CEO’s schedule by prioritizing high-impact engagements and managing complex, multi-timezone agendasGatekeeping & Liaison: Act as the primary point of contact and ambassador for the CEO, facilitating smooth communication with internal leadership and external global stakeholdersOperational Excellence: Lead the end-to-end coordination of domestic and international travel, including detailed logistics, visas, and subsequent expense managementConfidentiality & Discretion: Manage sensitive information and high-stakes documentation with the utmost integrity and professional judgmentProject Tracking: Drive the execution of strategic initiatives by monitoring action items, deadlines, and deliverables across departmentsCross-Functional Alignment: Collaborate closely with Finance, HR, and Legal teams to ensure corporate priorities are aligned and executed flawlesslyRequired Qualifications & ExperienceEducation: Bachelor’s degree or equivalent professional backgroundExperience in a C-suite support role (EA or PA), ideally within a multinational or matrixed organizationFull professional proficiency in Chinese, English, and Italian is mandatoryAdvanced command of Microsoft Office, Google Workspace and modern digital collaboration toolsProven ability to navigate competing priorities and meet rigorous deadlines with a high degree of autonomyExecutive Presence: Exceptional interpersonal skills and the ability to interface confidently with senior leadersFlexibility and composure when navigating the shifting demands of a dynamic corporate landscapeDiscretionA rock-solid commitment to maintaining confidentiality at all times
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