The person will be the sole Office Manager for an office of approximately 40 employees.
Main responsibilities include:
* Handling mail, packages, registered letters, and fines
* Managing office break areas
* Coordinating with office suppliers
* Managing Telepass administration
* Arranging company car fleet - Ayvens
* Managing Fuel cards
* Monitoring PEC (certified email) renewals
* Processing documents for signature - handwritten and p7m
* Arranging Meal vouchers (Ticket Restaurant)
* Booking travel via Egencia portal
* Preparing PowerPoint presentations
* Managing Amazon orders
* Handling ServiceNow orders
* Resolving IT issues
* Bookkeeping of financial statements
* Processing expense reports
* Downloading company records (Visure)
* Downloading databases
* Managing DHL shipments
* Controlling invoices via the tax register (cassetto fiscale)
* Accessing Ortomercato - Foody portal
* Managing new SIM cards and phones
* Sending withholding tax certificates (CU) to suppliers
* Handling gadgets, transfers, and marketing materials
* Managing 2026 advertising offers in magazines
The ideal candidate is an Office Assistant or Office Manager with at least 3 years of experience.
Mandatory: fluent in both English and Italian.
We offer a one-year temporary contract, Monday to Friday, with one day of smartworking per week.
An international and collaborative environment.
This position is for a maternity leave replacement.
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