Job Title
Executive Assistant to Management
Location
HO (frequent visit to site)
Job Type
Full-time
Reports to
Senior Management/Director/VP
Job Summary
We are seeking a highly organized and proactive Executive Assistant to Management to support our senior leadership team. The ideal candidate will have excellent administrative, communication, and problem‑solving skills. This role requires a high level of professionalism, discretion, and the ability to handle multiple tasks in a fast‑paced real estate environment.
Key Responsibilities
* Provide high‑level administrative support to senior management, including scheduling meetings, managing calendars, and coordinating travel arrangements.
* Prepare reports, presentations, and correspondence on behalf of the management team.
* Conduct research and compile data to support decision‑making processes.
* Assist in managing real estate transactions, including documentation, contract tracking, and follow‑ups.
* Liaise with internal teams, clients, and external stakeholders to facilitate smooth communication.
* Handle confidential information with utmost discretion.
* Organize and maintain digital and physical filing systems.
* Coordinate and oversee special projects and events as required.
* Monitor deadlines and follow up on action items assigned by the management team.
Educational Qualifications
* Master’s degree in business administration, real estate, management, or a related field (preferred but not always required).
* Additional certifications in office administration, executive assistance, or project management can be a plus.
Educational Alternatives
* Bachelor’s degree in a related field such as:
o Real Estate Management
o Office Administration
o Finance or Accounting
o Public Relations
o Communications
* Associate degree or diploma in:
o Office Management
o Executive Assistance
o Business Studies
Professional Experience
* 3+ years of experience as an Executive Assistant, Administrative Assistant, or Personal Assistant (preferably in the real estate industry).
* Experience handling confidential information and working closely with senior executives.
* Familiarity with real estate operations, contracts, and documentation is an advantage.
Professional Certifications (which can substitute for a degree)
* Certified Administrative Professional (CAP) – by IAAP (International Association of Administrative Professionals)
* Executive Assistant Certification – by various professional organizations
* Project Management Certification (PMP or CAPM) – beneficial for managing tasks efficiently
* Real Estate License or Certification – if assisting with property transactions
Technical & Soft Skills
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
* Strong verbal and written communication skills for dealing with internal teams and external stakeholders.
* Exceptional organizational and multitasking abilities to handle multiple priorities efficiently.
* High level of discretion and professionalism when handling sensitive company information.
* Ability to work independently, manage deadlines, and take initiative in a fast‑paced environment.
* Problem‑solving mindset with strong attention to detail.
* Familiarity with real estate terminology, CRM software, or financial reports is a plus.
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