Ph3Deadline for Applications /h3p7 October : 59‑GMT01 : 00 Central European Time (Rome) /ph3About WFP /h3pWFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. /ph3WFP /h3pThe World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. /ppAt WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled and high‑performing teams selected on merit, operating in a healthy and inclusive work environment living WFP’s values (Integrity, Collaboration, Commitment, Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves. /ph3Why Join WFP /h3pWFP is a 2020 Nobel Peace Prize Laureate. /ppWFP offers a highly inclusive, diverse and multicultural working environment. /ppWFP invests in the personal professional development of its employees through a range of training, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities. /ppA career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. /ppWe offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). /ph3Organizational Context /h3pGlobal hunger has reached alarming levels in 2022 and WFP, the Nobel Peace Prize winner in 2020, remains dedicated and committed to address this global food crisis. The United Nations Humanitarian Response Depot (UNHRD) is a network of strategically located hubs established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies and technical assistance. /ppThe position holder will work under the supervision of the Logistics Officer Head of System and will support the Business Transformation Support (BTS) Unit in UNHRD business services through ERP‑related processes and administrative support. /ph3The Role /h3pThe incumbent will contribute to the enhancement of UNHRD business services by supporting ERP‑related processes and administrative functions. The role involves assisting with data management, documentation and coordination tasks to ensure efficient service delivery. The incumbent will also contribute to the development and maintenance of standard operating procedures and knowledge tools supporting the team in delivering accurate, timely and reliable information for operational use. /ph3Key Responsibilities (not all-inclusive nor exhaustive) /h3ulliGather information with clear direction to support the drafting of documents and preparing reports by other staff. /liliRespond to queries and escalate where appropriate in order to provide a timely and accurate service to clients. /liliSupport processing and managing routine administrative and financial tasks in various functional areas to contribute to the effective and timely management of resources. /liliProvide revision and proof‑reading services for standard documents to contribute to the development of accurate documentation. /liliTake responsibility for the maintenance of set standard systems and files to ensure information is accurate and readily available for the function. /liliIdentify simple discrepancies in statistics and data such as missing information and report to senior staff in order to support clients to deliver their work. /liliTake responsibility for data integrity to facilitate availability of accurate information in corporate systems. /liliProvide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards. /liliWork with a variety of individuals taking on feedback where appropriate to assist in business support delivery for staff. /li /ulh3Other Post Requirements /h3pThe following tasks will be performed under the supervision of the relevant officer and / or of other senior colleague. /ppSupports core UNHRD activities by performing centralized tasks within the WFP ERP system to enhance service delivery. Contributes to system integrity in UNHRD service delivery by running periodic data reports monitoring network activities and conducting random checks in the WFP SAP‑based ERP system. Support the Head of Unit in promoting good system practices by maintaining a knowledge repository for reference learning and operational support. Assist in monitoring the activities performed by Customer Service and Logistics Assistants across the UNHRD Network and step into the role during major emergencies as needed. Perform other tasks as assigned based on operational needs. /ph3Essentials /h3pExperience in using relevant office equipment and computer software packages such Microsoft 365 (ERP system SAP‑based preferable, SaaS Software as a Service platform). /ppKnowledge of work routines and methods in order to complete processes under minimal supervision. /ppUses tact and courtesy to give and receive information to a wide range of individuals. /ppAbility to identify data discrepancies and rectify problems requiring attention. /ppAbility to offer guidance or basic on‑the‑job training to more junior staff. /ph3Desirables /h3pExperience working in an international organization. /ppExperience working in multi‑cultural teams and environments. /ppSoft Skills to also take into consideration: Problem solver client oriented to support external services. /ph3Qualifications and Experience /h3h3Education /h3pCompletion of secondary school education. /ph3Experience /h3pFour or more years of progressively responsible work experience in the relative business stream with experience in general administrative work. /ppExperience in Supply chain is considered an asset. /ph3Language /h3pProficiency Level C intermediate in English language. Fluency in Italian is required. Knowledge of another UN language is desirable. /ph3Knowledge and Skills /h3ulliProficient in the use of office equipment and computer software packages such as Microsoft Word. /liliKnowledge of work routines and methods in order to complete processes under minimal supervision. /liliUses tact and courtesy to give and receive information to a wide range of individuals. /liliAbility to identify data discrepancies and rectify problems requiring attention. /liliAbility to offer guidance or basic on‑the‑job training to more junior staff. /li /ulh3Terms and Conditions /h3pWFP offers a competitive compensation package which will be determined by the contract type and selected candidates qualifications and experience. Please visit the following website for detailed information on working with Click on: Our work and Countries to learn more about WFP’s operations. /ppSalary scale: UN - Salary Scale /ppApplicants must be: Italian Residents holding a valid passport and / or identity card and; Reside within commuting distance (100‑kilometer radius or distance that can be covered within 1.5 hours by car or public transport under average conditions of traffic, weather and roads) to the office location at the duty station World Food Programme UNHRD Brindisi Ex SS 16 Km 906 9 72100 Brindisi Italy). If not residing within commuting distance at the time of application candidates must be willing to relocate to Brindisi Italy at their own cost before taking up the assignment. WFP shall not be responsible for any costs associated with such relocation nor shall WFP assist or otherwise be involved in obtaining residency status or legal work permits. Preference will be given to candidates who reside within commuting distance of Brindisi Italy. /ppPlease note that applications should be sent in English. Only applications received in English will be considered. /ph3Leadership Framework /h3pWFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. /ph3Reasonable Accommodation /h3pWFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact : /ph3No Fee Disclaimer /h3pThe United Nations does not charge any application processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web. /ph3Reminders Before You Submit Your Application /h3pWe strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable). /ppOnce your profile is completed please apply and submit your application. /ppPlease make sure you upload your professional CV in the English language. /ppKindly note the only documents you will need to submit at this time are your CV and Cover Letter. /ppAdditional documents such as passport, recommendation letters, academic certificates etc. may potentially be requested at a future time. /ppPlease contact us in case you face any challenges with submitting your application. /ppOnly shortlisted candidates will be notified. /ppAll employment decisions are made on the basis of organizational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment, sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks. /ppNo appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service. /ph3Key Skills /h3pBusiness Intelligence, Children Activity, Business Analysis, Corporate Sales, ABB, Corporate Development. /ppEmployment Type: Full‑Time /ppVacancy: 1 /p /p #J-18808-Ljbffr