Job Title & Job Code
Req ID: 510640
Job Title
Bid Manager (Job Code)
Purpose of the Job
Deliver a winning proposal, with a defined scope, accurate QCDP commitments, in a timely manner and within the defined tender budget.
Organisation
Reports directly to: Site Bid Manager/ Director
Other reporting to: NA
Direct reports: NA
Network & Links
Internal
Tender team
Involved units
Platform
Metiers
Support functions (Financing, Tax, Legal, Insurance, Tender Support & Control, Marketing & Pricing, Design & Styling etc.)
External
Partners & Customer if applicable
Main Responsibilities
Pretendering (when relevant):
Co-ordinate internal activities to identify and understand Customer's needs
Promote the Company and its product
Co-ordinate internal activities to influence Customer Specification
Ensure compliance with applicable Alstom rules & instructions
PMT-PRO-001, Code of Ethics & Compliance, EHS, Railway Safety, Quality, Project Management Manual (PMM), etc.
Work in close relationship with Tender Leader and the full tender team including other Sub-System bid managers
Build in liaison with the Tender Leader the schedule to prepare the offer
Prepare & Issue the Instructions for Quotation (IFQ)
Support Tender Leader in defining bid commercial strategy
Support Tender Leader with Partners
Support or act in lieu of Tender Leader for Customer interaction during tender phase (Q&A collection, administrative documentation etc.)
Support Tender Leader to perform the Detailed Requirement Capture (Commercial part)
Support Tender Leader in the updating of the information in Wall.C
Support to manage the budget according to Tender Costs Authorization Process
Propose the offered solution
Perform the Detailed Requirement Capture and Issue Contract Data Requirements List
Agree with the Platform and the Tender Leader how gaps are addressed
Ensure offered solution compliance versus Customer requirements and internal product strategy; Identify deviations
Prepare compliance matrix
Manage QCD optimization (in liaison with Bid Costing Manager if any) and obtain clear commitments from different actors
Identify, analyze and evaluate QCD gaps & manage the QCD review
Define interfaces and allocate between actors the cost targets, contractual obligations
Check, challenge and properly consolidate documented commitments
Prepare the documentation necessary to submit to Customer
Prepare the technical description of offered solution
Prepare the technical clause by clause and/or list of derogations
Prepare the project master schedule
Prepare the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions
Prepare administrative documentation upon delegation by Tender Leader.
Keep records of all documentation produced for tender preparation (RFP, Q&A, Presentations, letters, contract …) and traceability until contract signature (Tender Logbook)
Participate to the contract negotiations
Attend Customer negotiation meetings
Verify feasibility of evolutions requested versus the offered and approved reference
Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender
Ensure that all Customer questions have been answered, in line with commercial strategy
Contribute to Return of Experience (REX) through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy
Support Project Manager in first project review (CPR0) preparation
Performance measurements
Provide documents in time in compliance with the tender requirements
Gap between Tender Review Meeting (TRM) and Project Review (CPR0)
Compliance with Tender cost budget
Data updated and recorded in Wall.C
Main Required Competences
Educational Requirements
Mandatory: Master’s degree: Engineering
Desirable:
Railway industry
Experience
Mandatory: experiences on project/Bid Management background especially on costing, planning & risk management
Competencies & Skills
Knowledge of railway products and systems
Good knowledge of financial (rules to build consolidated costs, cash curve, hedging, …), contractual (bonds & guarantees, …) and legal (obligations, penalties, …) aspects to be able to interface with internal relevant parties, and assess impacts on costing
Teamworking
High Communications skills, reporting capabilities
Sense of anticipation
Negotiation skills; Customer oriented
English (Mandatory a good level); French (desiderable)
Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?
Equal opportunity statement
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.
Job Type: Experienced
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