Ph3Personal Assistant / Executive Assistant to CTO /h3pObjective and KPIs /ppEnable CTO to operate exclusively in his genius zone (leadership, technology, strategic relationships) by owning 80%+ of his current communication and administrative workload while maintaining or improving quality standards across all managed areas. /ppNumerical targets to be defined during work, but they will aim to: /pulliFree ~10-15 hours per week on tasks in the AORs below /liliIncrease communication and relationships management bandwidth to 30-50+ people weekly /liliAdopting new AI tools or products for repetitive routines and tasks /li /ulh3Areas of Responsibility /h3ulliInbox and correspondence managementulliTriage, answer autonomously or prepare answer drafts to the incoming emails, social networks messages, personal messengers, Slack messages, etc /liliSocial media management - scheduling posts, collecting feedback, answering to the comments /li /ul /liliCalendar and schedule managementulliProtect planned calendar schedule. Resolve meeting conflicts, rescheduled meetings, communicate changes from the CTO side to the other parties /li /ul /liliTravels and events managementulliOrganize travels and events (bookings, flights or other transportation), meetings coordination, venue / restaurant bookings, etc /li /ul /liliRelationships managementulliFollow-ups and reminders regarding messages to people in my network /liliResearch and running cold outreach campaigns to the interesting groups of people, i.e. specific AWS representatives in Madrid /liliUpdates and maintenance in business development systems like Hubspot CRM /li /ul /liliPersonal and family tasks and dutiesulliResearch and organization of travels, vacations, doctors, education for multiple family members /liliResearch and organization of household services, vendors or staff (i.e. cleaning, nanny, electrician etc) - may involve phone calls /liliMonthly tax reporting organization (invoices collection and uploading) /li /ul /liliGeneral systematization and organization with focus on AIulliKeeping main working environments from email to Notion clean and organized and up-to-date /liliSpotting systematic patterns and suggesting ways to resolve them with AI tools (i.e. answering with the same messages or automated research or getting unread messages at Linkedin with Perplexity) /liliWrite and update AI prompts for recurring tasks /li /ul /li /ulh3Skills /h3ulliInbox triage async comms mastery (email, Slack, WhatsApp, LinkedIn) /liliAI-tool configuration (Make, Notion AI, GPT prompt engineering) /liliHigh-stakes calendar orchestration across multiple time-zones /liliVendor contract negotiation /liliProject-management frameworks (OKR, Kanban, PARA, GTD) /liliExecutive-level written English; strong business Spanish; Russian and/or Ukrainian is a plus /li /ulh3Knowledge /h3ulliFamiliarity with modern AI productivity stacks (ChatGPT, Anthropic, Perplexity, Superhuman, Reclaim, etc.) /liliEU—especially Spanish—travel, invoicing, and basic tax-compliance norms /liliSocial-platform algorithms scheduling tooling for LinkedIn / X /li /ulh3Experience /h3ulli~2 years as a Personal Assistant / Executive Assistant / Project Manager /liliLiving / studying / working experience in EU, ideally in Spain /li /ulh3Seniority level /h3ulliMid-Senior level /li /ulh3Employment type /h3ulliFull-time /li /ulh3Job function /h3ulliAdministrative /li /ulh3Industries /h3ulliIT Services and IT Consulting /li /ul /p #J-18808-Ljbffr