Project Buyer
Site: Bisceglie, Milano area (Italy)
Mission: procure goods and services for industrial projects in Italy, Iberia, and France
Responsibilities
- Under the supervision of the Projects Procurement Manager (PPM), carry out bidding processes for goods and services according to the project requirements (scope, schedule and budget)
- Negotiate terms and conditions with suppliers
- Liaise with suppliers during order execution ("expediting") to ensure the on-time delivery of goods and services
Main Tasks
- Prior to the purchase order; based on specifications provided by project teams and the project schedule
- For certain purchases, build a panel of suppliers
- Build a request for quotation file and send it out through Wise tool
- Answer questions from potential suppliers; collect offers from them
- With technical input from the project teams, coordinate the technical and commercial bid evaluation and build comparison tables to facilitate the decision process
- Negotiate commercial terms and conditions (if necessary, draft deviations to the affiliate's general procurement terms and conditions)
- Issue to the project team a procurement recommendation based on sound arguments
- Monitor the contract signature and the purchase order issuance processes to ensure that the project schedule is respected (e.g. recall signing persons, if necessary)
After the Purchase Order
- Ensure that bank guarantees (if any) have been provided by suppliers
- Expedite the order execution by regularly contacting the supplier and jointly reviewing the execution progress
- Assist the logistics and customs clearance processes by providing required documents and information to carriers, brokers or other involved parties
- Manage change requests and claims initiated by the client or suppliers
- Check with concerned stakeholders that final documentation has been delivered
- Liaise with the accounting team in case of deviations in payment terms
- Keep updated the Project Procurement Plan (PPP)
- Calculate and report the generated savings
- Regularly report his/her activities to PPM and other project team members
Profile
- Previous experience in procurement, preferably as project buyer, or procurement specialisation ("master"), if first professional experience
- Educational background in business or engineering, preferably with a procurement specialisation ("master")
- Commercial acumen
- Capacity to simultaneously work in multiple subjects with different, remotely located stakeholders
- Willingness to learn and capacity to learn quickly
- Curiosity and open-mindedness
- Full command of Italian and English, both in oral and writing (including to draft commercial contracts); knowledge of French or Spanish would be a plus
Mission's Principal
Projects Procurement Manager located in France or in Iberia
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