Company Description
We are
ROMBO AI
, a young company with extensive experience in AI, specializing in
spectral analysis using magnetic resonance
with proprietary and patented algorithms. We work with international clients and a small, highly skilled team that enjoys solving complex problems. We prioritize
human relationships and intellectual freedom
, aiming to build a company with
high talent density
, inspired by the
"no rules rules"
culture.
Role Description
As a
Grant & Operations Officer
, you will have a hybrid role that combines
strategic support in funding and project management
with
hands-on operational coordination
. You will help secure and manage public grants, streamline administrative processes, and take care of day-to-day operations to keep the company running smoothly. This position is ideal for someone proactive, organized, and capable of taking ownership — someone who can
make things happen
and help the CEO stay focused on growth and innovation.
Main Responsibilities
Funding & Administration
* Identify and manage funding opportunities (EU, national, and regional programs such as Horizon Europe, PNRR, POR, etc.)
* Draft and submit grant proposals, business plans, and project documentation
* Manage administrative and financial reporting: contracts, expense tracking, compliance, and timelines
* Interface with partners, consultants, and funding bodies
Operations & Executive Support
* Handle operational activities such as travel organization, flight and hotel bookings, and logistics for the team
* Manage company bureaucracy: medical checks, contracts, renewals, suppliers, and document filing
* Support the CEO in daily operations and communications
* Coordinate small internal projects and ensure smooth company workflows
* Be the go-to person for "getting things done" efficiently and autonomously
Qualifications
* Master's degree in
Economics, Management Engineering, Law
, or related disciplines
* 2–3 years of experience in
project management, fundraising, administration, or operations
within startups or consulting firms
* Strong knowledge of
public funding frameworks
(EU, national, regional)
* Excellent
organizational and problem-solving
skills, attention to detail, and discretion
* Fluency in
Italian and English
, both written and spoken
* Confident with tools like Excel, Google Workspace, and online platforms
* Self-starter mindset, comfortable working in flexible and fast-changing environments
What we offer
* Contract:
permanent position or freelance collaboration, depending on profile
* Location:
hybrid (
Cagliari) - No REMOTE
* Work environment:
flexible, humane, and trust-based (
no rules rules
)
* Autonomy:
direct collaboration with the CEO, real decision-making freedom
* Continuous learning:
access to training on funding, operations, and management
* Career growth:
evolve toward
Operations Manager
or
Chief of Staff
role
* Perks:
birthday day off, food voucher, on-campus kindergarten