The HR Generalist is required to support our Payroll and Personal Administration processes in Milan and Bologna’s site, reporting to the HR Manager. The role will provide a comprehensive HR support service to all employees in the site, specifically focusing on all matters related to payroll admin, time & attendance and other HR administrative tasks to ensure all transactional elements of HR are managed in a timely, accurate and consistent manner. This is a generalist role, reinforcing HR within the role of line managers as well as providing commercially/market relevant coaching and advice to the site management team. The role may also work on key HR initiatives and Group projects. Typical Accountabilities - Respond to a wide range of internal enquiries, relating to HR issues, in a professional manner, ensuring that internal stakeholders receive timely, accurate and valuable advice. - Building trusted relationships with leaders - Coordinate through external payroll agency the preparation of elements for monthly pay-run. - Control and check monthly basis data accuracy in preparation of Payroll process, and 13th pay-run - Manage salary deductions (children, etc.), bank account modifications, personal address, etc. - Act as the first point of contact for employees and managers on all labour law, payroll and social security related topics - New starter management : offer letter, employment contract, create employee file in HR database and systems - Produce ad-hoc personnel certificates, personnel-related documents - Maintenance of the time recording system : new user creation, monthly checks, follow-up sickness, absence - Preparation of monthly reports (headcount, absence) - Monitoring and ensuring compliance with deadlines and time limits - Administrative tasks for temporary staff (recruitment / monitoring working hours / invoice control) - Proactive management of complex employee relations issues in line with Essentra policies & procedures - Support the HR Manager with HR programs and projects as for example pay review, performance review, bonus processes, taking the lead on the administrative aspects of these. - Support in the implementation and further development of HR processes - Undertake and support HR projects within the business including employee engagement, internal communications, training and development, business development, organisational development and change management - Other administrative tasks as required Required Skills & Experience: - Bachelor’s Degree - High command of written and spoken English is mandatory, Native or bilingual Italian is a must - Experience of working in an operational HR role providing advice and guidance on Italian employment law and HR issues - Experience in payroll accounting and HR administration - Good knowledge of Italian labour law - Use of HR systems and Microsoft Office products - Hands-on mentality - Good office skills - Ability to work on a number of activities simultaneously - Ability to work under pressure and to deadlines - Confidential and proactive approach to work - Excellent attention to detail - Ability to prepare and report on sensitive and complex information as required - Thorough experience of resolving complex casework problems - Strong communication and negotiation skills at all levels Desirable: - Human resources or Enterprise Administration diploma or equivalent - Experience working within a complex multi-function business - A working knowledge of recruitment and on-boarding processes - Strong employee relations background - Ability to influence business leaders - Experience in time management What we offer: - Attractive salary - Discretionary Annual Bonus - 27 days annual leave plus bank holidays - Cycle to work scheme - Employee Assistance Program At Essentra we are ideally looking for individuals who enjoy working as part of a close team, are passionate about what they do and who strive to make a difference. We are always looking to better ourselves and are keen to recruit individuals who like to innovate and improve processes. The BMP site is a manufacturing and distribution facility and a key part of Essentra. The location encompasses a high volume, product mix manufacturing, warehousing and distribution environment. Health, safety and environmental sustainability are a core values that align to our business objectives. The offered position will be a high-profile role within the division; offering opportunity to interact with other, talented internal and external peers within the manufacturing and supply chain industries.