Delphi Systems Coordinator (Sales Admin) page is loaded Delphi Systems Coordinator (Sales Admin) Apply locations Naples time type Full time posted on Posted 2 Days Ago job requisition id REQ10349612 About Four Seasons: Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us. About the location: A rare gem on Florida’s Gulf Coast of Southwest Florida, Naples Beach Club, a Four Seasons Resort, is an exclusive collection of 156 luxurious beachfront private residences and a 222-room hotel all within a 125-acre walkable coastal village in the heart of Old Naples. Honoring local heritage and artfully reimagined for modern-day elegance, the resort includes residents-only facilities and amenities, a luxury spa and state-of-the-art well-being/fitness center, exquisite and diverse fine dining outlets, outdoor pursuits to include a tennis center, and an 18-hole golf course, bowling and movie theater experiences, and an exclusive private club. The first of its kind, the Naples Beach Club, a Four Seasons Resort, is paradise found. About the role: Responsible for providing administrative support to the Sales Managers and Director(s) while being familiar with all aspects of the Sales process and ensuring that the property’s Delphi system meets corporate standards confirming that all departments using Delphi are in compliance with corporate standards. What you will do: -Receive and respond to incoming telephone calls in accordance with Four Seasons Standards and assist with overflow calls for Catering & Conference Services. -Prepare accurate written correspondence including letters, contracts, reports, banquet event orders, schedule of events, printed menus, and e-mails using MS Word, Delphi, Crystal Reports, and Lotus Notes. -Maintain Delphi System, which includes menu input, average check update, BEO training/maintenance. -Write/run Delphi/Market Vision reports associated with Sales/Catering needs and/or mailings. -Compile Crystal reports so that assistants can independently run the Daily Function Sheet, Weekly Function Sheet, Guaranteed Sheet, Missing Menu Report. -Comply with Four Seasons standards for sales and marketing, while working harmoniously and professionally with co-workers and Planning Committee. -Respond according to the crisis management plan to any resort emergency or safety situation. -Comply with Four Seasons Category One and Two Work Rules and Standards of Conduct as set forth in EmPact. -Perform other tasks or projects as assigned by hotel management. -Maintain an inventory of all standard department supplies and printed materials. -In the absence of a Sales Manager, assist clients and seek out solutions to requests in a friendly, caring and helpful manner. -Perform all tasks in the absence of the Catering/Conference Services Assistant. -Participate in scheduled departmental and administrative meetings as requested. What you bring: -High school education or equivalent experience -Minimum one to two years of previous secretarial, hotel, and/or related experience required -Able to maintain a high level of confidentiality and handle sensitive data and information -Able to handle large volume of telephone calls in an efficient and courteous manner. -Proficient in all Microsoft programs to include but not limited to: PowerPoint, Word, Excel, Outlook. -Proficient in Delphi and Lotus Notes -Ability to read, write and speak English -High level of creativity -Exceptional organizational skills -Attention to detail and able to multitask -Must be able to type 50 wpm -High level of emotional intelligence and social EQ -Work well under pressure, requires multitasking and being a team player -A strategic thinker What we offer: Four Seasons believes in offering the best to the best when it comes to employee benefits! Here is what we are offering you: *Lucrative salary! *Market-leading benefits package that includes: Medical, Dental, Vision, and 401K with employer matching all starting at 30 days! *Time off plans starting on the day of hire! *An opportunity to be a part of a cohesive team in an inclusive work environment! *Complimentary and discounted hotel staysaround the world! *Wellbeing and mental health initiatives and focused company! *Embracement and promotion of diversity in our workplace! *Complimentary employee meals and beverages! *Tuition reimbursement! Schedule & Hours: 40 hours a week/Flexible schedule option to be discussed. Primarily M-F. Learn more about what it is like to work at Four Seasons-visit us: https://www.fourseasons.com/careers/ https://www.linkedin.com/company/four-seasons-hotels-and-resorts https://www.facebook.com/FourSeasonsJobs https://twitter.com/FourSeasonsJobs Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf Similar Jobs (1) Sales Administrative Assistance locations Naples time type Full time posted on Posted 3 Days Ago J-18808-Ljbffr