2 weeks ago Be among the first 25 applicants Founded in February 2017, GUAPI Clothing has grown into a global leader in the luxury streetwear space. Renowned for its high-demand, trendsetting styles and strong brand identity, GUAPI delivers premium fashion collections for both men and women. With quality and innovation at our core, we’re pushing boundaries and shaping the future of fashion. We’re currently seeking a highly organized, proactive, and fluent English-speaking Executive Assistant to support our Operations Director in managing the fast-paced day-to-day operations of a growing international fashion brand. What You’ll Do: Manage the Director’s calendar, schedule meetings, and coordinate domestic and international travel Organize cross-functional meetings with internal teams such as supply chain, production, design, and marketing Track key operational KPIs and assist in preparing weekly/monthly reports for leadership review Monitor production timelines, shipment schedules, and coordinate communication with suppliers Draft, review, and proofread business communications, including contracts, internal memos, and vendor correspondence Maintain and organize confidential files, including vendor contracts, sourcing documents, and financial records Coordinate product samples, approvals, and collection updates with design and production teams Prepare meeting agendas, record minutes, and follow up on action items Handle general administrative tasks such as expense tracking, invoice processing, and procurement Assist with the onboarding of new hires and ensure operational policies and procedures are followed What We’re Looking For: Minimum 3 years of relevant experience, ideally within a fashion brand or retail/e-commerce company Prior exposure to legal tasks such as drafting or managing contracts is highly desirable Strong organizational and time management skills with the ability to multitask effectively Proactive, adaptable, and solution-oriented with keen attention to detail Excellent verbal and written communication skills — must be fluent in English Demonstrated discretion and professionalism when handling sensitive information A self-starter who thrives in a fast-paced, dynamic, and remote work environment Ready to bring your expertise to a fast-growing brand shaping the future of streetwear? Apply now and join GUAPI’s global journey. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Get notified about new Executive Assistant jobs in Milan, Lombardy, Italy. UFFICIO ACQUISTI ASSISTENTE DI DIREZIONE EXECUTIVE ASSISTANT JUNIOR (LAVORO SOMMINISTRATO) Personal Assistant Senior Partner Law Firm Executive Assistant (Milan)| Corporate Finance & Restructuring Strategic Project Manager – Office of the Chief of Staff We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. J-18808-Ljbffr